Administrative Assistant II

GRAND RIVER DAM AUTHORITY; Chouteau (OK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

GRAND RIVER DAM AUTHORITY in Chouteau, Oklahoma, is seeking an Administrative Assistant to provide comprehensive support to the External Relations team. The role coordinates scheduling, communications, purchases, meeting logistics, records management, travel, and general office administration.

The ideal candidate has 3+ years of admin experience, an associate degree, strong Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• Associate degree in business or related field, or equivalent experience.
• Minimum 3 years of administrative support experience.
• Proficiency with Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent written and verbal communication; confidentiality.

Responsibilities

• Provide day-to-day administrative support for staff within a department.
• Prepare, edit, and proofread correspondence, reports, and documents.
• Track deadlines, permits, and compliance obligations.
• Maintain electronic and hard-copy files; ensure records retention.
• Support preparation of reports, filings, and submissions.
• Assist with purchasing and procurement; manage contracts for services.
• Coordinate with internal departments and external partners.
• Arrange travel, conference registrations, and expense reporting.
• Manage calendars and meeting logistics.
• Coordinate department purchases and vendor communications.
• Organize department events and outreach.
• Perform other duties as assigned.

Skills

MS Office

Organization

Communication

Attention to detail

Independence

Legal terminology (pref)

Education

Associate degree in business

Job description

This job posting will remain open until 11:59 p.m. on the date listed below.

August 26, 2026

We deliver affordable, reliable ELECTRICITY, with a focus on EFFICIENCY and a commitment to ENVIRONMENTAL STEWARDSHIP. We are dedicated to ECONOMIC DEVELOPMENT, providing resources and supporting economic growth. Our EMPLOYEES are our greatest asset in meeting our mission to be an Oklahoma Agency of Excellence.

The Administrative Assistant provides administrative and operational support to the External Relations team. This position serves as a central point of coordination for departmental activities, including scheduling, communications, purchasing, meeting and event logistics, records management, travel coordination, and general office administration.

Essential job functions include, but are not limited to:

• Provide day-to-day administrative support for staff within a department(s).

• Prepare, edit, and proofread correspondence, reports, presentations, and legal documents, ensuring accuracy and compliance with company standards.

• Assist with tracking deadlines, permits, and compliance obligations, as required by the department.

• Maintain and organize electronic and hard-copy files, ensuring accurate recordkeeping and document retention in accordance with company and legal requirements.

• Support the preparation of reports, filings, and submissions to ensure compliance.

• Assist staff with purchasing and procurement matters to support effective management of contracts for required services.

• Coordinate with internal departments and external partners to facilitate information flow.

• Coordinate travel arrangements, conference registrations, and expense reporting.

• Manage calendars, schedule meetings, coordinate appointments, and organize meeting logistics.

• Coordinate department purchasing activities, including purchase requisitions, purchase orders, invoices, and vendor communications.

• Coordinate meetings, employee events, community outreach activities, and other department-sponsored events.

• Perform other duties and responsibilities as assigned .

Skills, Knowledge, Qualities:

• Proficiency with Microsoft Office Suite.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently and collaboratively within a team.
• Knowledge of legal documentation and terminology, preferred.

Education, Training, Experience:

• Associate’s degree in business administration, legal studies, or related field; or equivalent combination of education and administrative experience.
• Minimum 3 years of administrative support experience.

Certificates, Registrations, Licenses:

• Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.

Physical/Mental Requirements & Working Conditions:

• Work is performed in a standard office setting
• Business-related travel may be required for training purposes and miscellaneous meetings.

Other information:

• Position is located at the Grand River Energy Center in Chouteau, Oklahoma.
• Compensation will be commensurate with experience and qualifications.
• Highly competitive benefits package.

If you’re passionate about growth, teamwork, and making an impact, you’ll love building your career with us.