Administrative Assistant II

DHL Supply Chain; New Whiteland (IN); On-site; Confidential; Full time

Benefits offered by this job

Medical/dental/vision coverage

PTO (vacation/holidays)

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain in Indiana seeks an Administrative Assistant II to provide personal secretarial services and comprehensive administrative support to management. You will handle records, billing, payroll, and personnel files with initiative and accuracy.

The ideal candidate has at least two years of related experience and a High School Diploma or Equivalent. Hours are 9:00am–5:00pm, Monday–Friday, with a pay rate of $21.50/hour and strong benefit offerings.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, directing to managers or other offices.
• Provide information to callers with knowledge of policies and operations.
• Handle confidential administrative tasks and prepare reports or minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings, arrange travel and hotels.

Skills

Administrative support

Secretarial services

Payroll

Records management

Education

High School Diploma or Equivalent

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the Office Supervisor, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Position: Administrative Assistant II

Shift: 1st Shift: Monday - Friday 9:00am - 5:00pm

Pay: $21.50/hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: At least one year of experience in a administrative role.

Be part of the world’s largest logistics company!DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.