Administrative Assistant II

DHL Supply Chain; Livermore (CA); On-site; Confidential; Full time

Benefits offered by this job

Medical dental vision coverage

PTO and holidays

401(k) match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is hiring an Administrative Assistant II in Livermore, CA. The role supports management with personnel records, payroll, and secretarial tasks under general supervision. Shift is M-F 7:00 AM - 3:30 PM with some flexibility, and pay is $28.10 per hour.

Ideal candidates bring strong communication skills, proficiency in standard office software, and the ability to learn new systems quickly. Benefits include medical, PTO, 401(k), tuition reimbursement, and ongoing training.

Qualifications

• Two years related experience.
• Ability to handle personnel records and payroll processing.

Responsibilities

• Screen calls and visitors, redirect as needed.
• Prepare reports and minutes for meetings.
• Maintain filing and payroll records weekly.
• Coordinate travel and accommodations when required.
• Operate office equipment (fax, copier, printer).
• Provide confidential administrative support to management.

Skills

Verbal communication

Written communication

Time management

Office software

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Presentation software

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide administrative and clerical support to management including the management of personnel records and payroll. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Position: Administrative Assistant II

Shift: M-F 7:00 AM - 3:30 PM (However flexibility is required)

Pay: $28.10 per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Strong verbal, written communication, and time management skills
• Proficient with word processing, spreadsheet, and presentation software
• Ability to file, alphabetize and sort
• Ability to learn new software systems and tasks quickly
• Ability to learn the manager's areas of responsibility and company policies, procedures, and operations
• Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Be part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.