Administrative Assistant II

tulanectsi; New Orleans (LA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Tulane University is seeking an Administrative Assistant to the Director of Development in New Orleans to support day-to-day administrative, logistical, and communications efforts for the Newcomb Institute’s development and alumni engagement priorities.

You will assist with donor stewardship, alumni relations programming, event planning, travel coordination, digital communications, scheduling, and confidential office operations in the Development Office.

Qualifications

• High school diploma or equivalent.
• Two years of administrative support experience or equivalent.
• Experience supporting development, alumni relations, or fundraising is a plus.
• Experience creating social media or digital communications is preferred.
• Familiarity with donor databases (Advance, Raisers Edge, Salesforce).

Responsibilities

• Provide day-to-day administrative, logistical, and communications support to the Director of Development.
• Support donor stewardship activities and alumni relations programming.
• Coordinate events and travel, and handle digital communications and scheduling.
• Maintain confidentiality and manage multiple tasks in a fast-paced environment.

Skills

Strong organizational skills

Excellent verbal and written skills

Social media content creation

CRM platforms familiarity

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate’s or bachelor’s degree

Tools

Microsoft Office Suite

CRM platforms (Advance, Raisers Edge, Salesforce)

Job description

The Administrative Assistant to the Director of Development provides day-to-day administrative, logistical, and communications support to advance Newcomb Institute’s development and alumni engagement priorities. This role supports donor stewardship activities, alumni relations programming, event and travel coordination, digital communications, scheduling, and general administrative operations in the Development Office. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.

Responsibilities

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to help create visually appealing social media content, newsletters, and digital communications.
• Professionalism and discretion when handling confidential donor information.
• Strong interpersonal skills and customer service orientation.
• Proficiency with Microsoft Office Suite.
• Ability to learn new software systems, CRM platforms, and digital tools quickly.
• Comfort working independently and collaboratively in a dynamic environment.
• Ability to manage multiple tasks, prioritize, and meet deadlines.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent.
• Two years of administrative support experience, or a combination of education and experience that provides equivalent knowledge and skills.

PREFERRED QUALIFICATIONS:

• Experience supporting development, alumni relations, fundraising, communications, or event coordination.
• Experience creating or supporting social media, newsletters, or digital communications.
• Experience in higher education or nonprofit settings.
• Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).
• Associate’s or bachelor’s degree.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .