Admin Asst, Assc

NMSU Conference Services; Las Cruces (NM); On-site; USD 22,000 - 25,000; Full time

Job summary

The NMSU STEM Outreach Center and the New Mexico STEM Innovation Network are seeking an Administrative Assistant II to coordinate school and teacher professional development events. Interested applicants can view the application at https://careers.nmsu.edu/jobs/search.

Primary responsibilities include scheduling and coordinating events; creating and managing participant registration; communicating logistical information to participants and presenters; maintaining registration and attendance

Qualifications

• High School diploma plus 1 year of relevant experience, or higher degree.
• Experience coordinating workshops, conferences, professional learning, meetings, or other events.
• Experience managing online event registration and participant communications.
• Experience maintaining participant databases, spreadsheets, attendance records, or program documentation.
• Experience working with K–12 schools, educators, professional learning programs, or community partners.

Responsibilities

• Schedule and coordinate events; create and manage participant registration.
• Communicate logistical information to participants and presenters.
• Maintain registration and attendance records.
• Prepare event materials.
• Provide general administrative support to STEM Outreach Center and STEM Innovation Network staff.

Skills

Organizational skills

Communication skills

Customer service

Technology skills

Education

High School diploma or higher

Tools

Registration systems

Databases & spreadsheets

Job description

• 503973
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Aug 31 2026 - 23:55 MDT

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Department Contact:

Wanda Bulger Tamez, [phone], [e-mail]

Internal or External Search:

External - Open to all applicants

Advertising Summary

The STEM Outreach Center and STEM Innovation Network at NMSU are seeking an Administrative Assistant II to coordinate school and teacher professional development events. Interested applicants can view the application at https://careers.nmsu.edu/jobs/search.

Position Details

Position Title:

Admin Asst, Assc

College/Division:

College of Hlth, Educ & Soc Trans

Department:

350410-INST FOR EXCEL IN MATH & SCIENCE ED

Location:

Las Cruces

Offsite Location (if applicable)

Target Hourly/Salary Rate:

$16.83

Appointment Full-time Equivalency:

1.0

FLSA Status

Non-Exempt

Bargaining Unit Announcement:

This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:

Contingent upon external funding

Standard Work Schedule:

Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Occasional Weekend and Evenings

Job Duties and Responsibilities

The Administrative Assistant II provides administrative and logistical support for the NMSU STEM Outreach Center and the New Mexico STEM Innovation Network. The position supports the coordination of professional learning, meetings, workshops, conferences, and other STEM education activities offered to educators and community partners across New Mexico.

Primary responsibilities include scheduling and coordinating events; creating and managing participant registration; communicating logistical information to participants and presenters; maintaining registration and attendance records; preparing event materials; and providing general administrative support to STEM Outreach Center and STEM Innovation Network staff. The position requires strong organizational, communication, customer service, and technology skills and the ability to manage multiple events and administrative tasks simultaneously.

Qualifications

Required Education and Experience:

High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications

Preferred Qualifications

• Experience providing administrative support in a university, education, nonprofit, or community-based organization.
• Experience coordinating workshops, conferences, professional learning, meetings, or other events.
• Experience managing online event registration and participant communications.
• Experience maintaining participant databases, spreadsheets, attendance records, or program documentation.
• Experience working with K–12 schools, educators, professional learning programs, or community partners.
• Familiarity with New Mexico communities and educational organizations is desirable.

Preferred Qualifications

Special Certification/Licensure

Working Conditions and Physical Effort

Environment:

Work is normally performed indoors.

Physical Effort:

Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements:

Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:

No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request