ADMINISTRATIVE ASSISTANT II

Rehlko Company; Milwaukee (WI); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Rehlko is seeking an Administrative Assistant II to oversee daily office operations in Milwaukee, ensuring a productive and professional environment. You will manage facilities, vendor relationships, supplies, budgets, and internal communications while serving as a key contact for employees and partners.

The role supports leadership, coordinates meetings and travel, and drives operational excellence within a safety-conscious workplace. A related degree and 5+ years of experience are preferred.

Qualifications

• 5+ years of office administration, facilities management, or office management experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams.

Responsibilities

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure the office environment is safe, organized, and compliant with company policies.
• Oversee workspace planning, office moves, and seating arrangements.
• Manage relationships with building management, maintenance providers, and office vendors.
• Coordinate services such as cleaning, security, mail distribution, catering, and equipment maintenance.
• Welcome and support visitors, clients, and new employees.
• Plan office events, recognition activities, and employee engagement initiatives.
• Support travel arrangements and expense reporting processes.

Skills

Organizational skills

Communication skills

Budget management

Microsoft Office

Project management

Education

Associate's or Bachelor's degree in Business Administration / related field

Tools

Microsoft Office Suite

Teams

Outlook

Office management systems

Job description

## ADMINISTRATIVE ASSISTANT IIApply: Onsite: Milwaukee, WI: Full time: Posted Today: R04812Why Work at RehlkoOur work is guided by our purpose: creating an energy-resilient world for a better future. This purpose embodies the legacy we bring, with more than 100 years as the global leader in energy resilience, delivering solutions critical to sustain and improve life.Our teams have the opportunity to provide a critical resource – energy – that ensures safety, security, and independence for people around the world. Our team members are focused on pushing boundaries, continuing to innovate in an ever-changing landscape, and keeping up with the pace required to create solutions for today’s world demands.Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, and clean energy solutions that serve a broad spectrum of OEM, residential, industrial, and commercial customers. At Rehlko, you have the freedom to identify, create, and deliver solutions – large and small – that help people and communities thrive in the moments that matter.At Rehlko, our team members are the essential energy that powers our organization’s success. We are committed to fostering a safe and sustainable work environment where safety is everyone’s responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future!**What We Offer**At Rehlko, our Total Rewards programs are designed to accelerate growth, energize performance, and support a culture of inclusion at every stage of life and work. We offer total rewards that are easily understood, recognize results, enable career mobility, and reflect our commitment to valuing diverse needs in a fast-moving world. We provide:* Competitive compensation and benefits* Work-life flexibility* Recognition and rewards* Development and career opportunities* A safe and inclusive workplace**Why You Will Love this Job**### Position Summary### The Administrative Assistant II is responsible for overseeing the daily administrative operations of the office to ensure a productive, efficient, and professional work environment. This role manages office services, facilities, vendor relationships, supplies, budgets, workplace communications, and administrative support activities. Serves as a key point of contact for employees, visitors, and external partners while driving operational excellence and a positive employee experience.### ### Key Responsibilities### Office Operations & Administration### · Manage day-to-day office operations and administrative functions.### · Establish and maintain office procedures, workflows, and best practices.### · Coordinate office maintenance, repairs, and facility improvements.### · Ensure the office environment is safe, organized, and compliant with company policies.### · Oversee workspace planning, office moves, and seating arrangements.### Facilities & Vendor Management### · Manage relationships with building management, maintenance providers, and office vendors.### · Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.### · Negotiate vendor contracts and monitor service quality.### · Ensure timely resolution of facility-related issues.### Employee & Visitor Experience### · Welcome and support visitors, clients, and new employees.### · Coordinate employee onboarding logistics, including workspace setup and equipment requests.### · Plan office events, recognition activities, and employee engagement initiatives.### · Support internal communications and office announcements.### Administrative Support### · Provide administrative support to leadership teams as needed.### · Coordinate meetings, conference room scheduling, and special events.### · Maintain office records, contracts, and documentation.### · Support travel arrangements and expense reporting processes.### ### Qualifications### Education### · Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred.### Experience### · 5+ years of office administration, facilities management, or office management experience.### · Experience managing vendors, budgets, and office operations.### · Experience supporting executive leaders and cross-functional teams preferred.### Skills & Competencies### · Strong organizational and project management skills.### · Excellent verbal and written communication abilities.### · Budget management and financial tracking experience.### · Strong problem-solving and decision-making capabilities.### · Customer-service orientation and relationship-building skills.### · Ability to manage multiple priorities in a fast-paced environment.### · Proficiency with Microsoft Office Suite, Teams, Outlook, and office management systems.The Hourly range for this position is $19.95-$24.95.The specific Hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.