ADMINISTRATIVE ASSISTANT II

Rehlko; Glendale (WI); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Competitive compensation

Work-life flexibility

Recognition and rewards

Career development

Inclusive workplace

Job summary

Rehlko in the United States is seeking an Administrative Assistant II to oversee daily office operations, vendor relations, budgets, and communications, ensuring a productive and professional environment.

You will support leadership teams, coordinate onboarding, meetings, and office services, while driving operational excellence and a positive employee experience. Our total rewards include competitive compensation and benefits, health offerings, and development programs.

Qualifications

• 5+ years of office administration, facilities management, or office operations experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure safe, organized, and compliant office environment.
• Oversee workspace planning, moves, and seating arrangements.
• Negotiate vendor contracts and monitor service quality.
• Support onboarding and travel arrangements.
• Plan office events and employee engagement activities.

Skills

Office administration

Vendor management

Budget management

Communication

Project management

Cross-functional teamwork

MS Office

Education

Business Admin / Operations / HR degree

Tools

MS Office Suite

Teams

Outlook

Job description

Why Work at Rehlko

Our work is guided by our purpose: creating an energy-resilient world for a better future. This purpose embodies the legacy we bring, with more than 100 years as the global leader in energy resilience, delivering solutions critical to sustain and improve life. Our teams have the opportunity to provide a critical resource – energy – that ensures safety, security, and independence for people around the world. Our team members are focused on pushing boundaries, continuing to innovate in an ever-changing landscape, and keeping up with the pace required to create solutions for today’s world demands. Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, and clean energy solutions that serve a broad spectrum of OEM, residential, industrial, and commercial customers. At Rehlko, you have the freedom to identify, create, and deliver solutions – large and small – that help people and communities thrive in the moments that matter. At Rehlko, our team members are the essential energy that powers our organization’s success. We are committed to fostering a safe and sustainable work environment where safety is everyone’s responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future!

What We Offer

At Rehlko, our Total Rewards programs are designed to accelerate growth, energize performance, and support a culture of inclusion at every stage of life and work. We offer total rewards that are easily understood, recognize results, enable career mobility, and reflect our commitment to valuing diverse needs in a fast-moving world. We provide:

• Competitive compensation and benefits
• Work-life flexibility
• Recognition and rewards
• Development and career opportunities
• A safe and inclusive workplace

Position Summary

The Administrative Assistant II is responsible for overseeing the daily administrative operations of the office to ensure a productive, efficient, and professional work environment. This role manages office services, facilities, vendor relationships, supplies, budgets, workplace communications, and administrative support activities. Serves as a key point of contact for employees, visitors, and external partners while driving operational excellence and a positive employee experience.

Key Responsibilities

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure the office environment is safe, organized, and compliant with company policies.
• Oversee workspace planning, office moves, and seating arrangements.
• Manage relationships with building management, maintenance providers, and office vendors.
• Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.
• Negotiate vendor contracts and monitor service quality.
• Ensure timely resolution of facility-related issues.
• Welcome and support visitors, clients, and new employees.
• Coordinate employee onboarding logistics, including workspace setup and equipment requests.
• Plan office events, recognition activities, and employee engagement initiatives.
• Support internal communications and office announcements.
• Provide administrative support to leadership teams as needed.
• Coordinate meetings, conference room scheduling, and special events.
• Maintain office records, contracts, and documentation.
• Support travel arrangements and expense reporting processes.

Qualifications

Education

• Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred.

Experience

• 5+ years of office administration, facilities management, or office management experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams preferred.

Skills & Competencies

• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Budget management and financial tracking experience.
• Strong problem‑solving and decision‑making capabilities.
• Customer‑service orientation and relationship‑building skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proficiency with Microsoft Office Suite, Teams, Outlook, and office management systems.

The Hourly range for this position is $19.95-$24.95. The specific Hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.

About Us

Rehlko proudly offers a rich history steeped in creativity and commitment to our associates and communities, along with competitive benefits and compensation. Our Purpose—Creating an energy resilient world for a better future—and Values: Curiosity, Trust, Pace, and Excellence, are important cultural components that shape the way we work and relate to one another. Learn more about Rehlko at http://www.rehlko.com/who-we-are. In addition to the investment in your development, Rehlko offers a benefits package including a competitive salary, health, vision, dental, 401(k) with Rehlko matching, and more! Rehlko is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment opportunities, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination, without regard to race, creed, color, ethnicity, religion, sex, pregnancy, childbirth, or related medical conditions, genetic information, age, national origin, citizenship, ancestry, caste, mental or physical disability, marital or familial status, sexual orientation, gender identity or expression, genetic information, political belief or affiliation, union membership status, military status, veteran status, or any other characteristic protected by national, state, local, or other applicable laws.

Americans with Disabilities Act (ADA) It is the policy of Rehlko to comply with all applicable provisions of the Americans with Disabilities Act (ADA) and corresponding national, state, local, or other applicable laws. Rehlko will not discriminate against any qualified associate or applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. Rehlko will provide a reasonable accommodation to associates or applicants with disabilities, in accordance with applicable laws. If you have a disability and require an accommodation in the application process or during the course of employment, please contact [e-mail]. Rehlko is an equal opportunity/affirmative action employer.

Our Values

• Curiosity – Seek, learn, share
• Trust – Go farther together
• Pace – Focus to go faster
• Excellence – Find the win every day