Administrative Assistant II

Quest Oracle Community; Livonia (MI); Hybrid; USD 44,000 - 60,000; Full time

Job summary

Roush in Livonia, MI is seeking an Administrative Assistant II to support executives and the admin team with timecard processing, data entry, and front-desk duties.

The role focuses on maintaining timecards in PeopleSoft, managing conference rooms, and coordinating supplies, with opportunities to grow in a high-tech manufacturing environment.

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of administrative experience.
• Excellent written and verbal communication; detail oriented.
• Ability to work independently and in a team.
• Reliable attendance and willingness to work overtime, including weekends.
• Proficient in MS Office.

Responsibilities

• Conduct timecard entry corrections, data entry, open and close work orders in PeopleSoft and maintain timecards for record retention
• Complete general administrative duties including making copies, filing, faxing, scanning, maintaining visitor log, monitor and maintain training and conference rooms for daily readiness
• Utilize Microsoft Office to prepare, maintain documents and ensure supplies are ordered and maintained
• Run and review daily missing time verification reports and account for missing time
• Activate customer badges, take badge photos, request badges from Facilities, monitor badge expirations and control employee and visitor badges to ensure appropriate access
• Greet guests and employees, answer multi-line phone, route calls and provide assistance
• Assist administrative team with work overflow and act as back-up for vacation and absence coverage
• Perform other duties and responsibilities as assigned

Skills

Timecard entry

Data entry

Phone etiquette

Communication

Teamwork

Attendance reliability

Overtime flexibility

Education

High school diploma or equivalent

Associate degree in Business

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

PeopleSoft

Job description

Roush

Title Administrative Assistant II

Location Livonia, MI

Category Corporate

Hiring Type Full Time

At Roush, you are part of building the future. Are you someone that has a passion for providing innovative solutions to complex challenges? Do you want to work someplace where creativity and new ideas are encouraged? If so, then keep reading.

We fuse technology and engineering to provide product development solutions to customers in a diverse range of industries. Widely recognized for providing engineering, testing, prototype, and manufacturing services to the transportation industry, Roush also provides significant support to the aerospace, defense and theme park industries. With over 2,400 employees in facilities throughout the United States, Europe, Asia, and South America, our unique combination of creativity and tenacity activates big ideas on a global stage.

We currently have an immediate opening for an experienced Administrative Assistant. We offer a clean work environment working with cutting-edge technology. Our wages are competitive and we offer first-class medical benefits, matching 401k, disability insurance, life insurance, paid time off, tuition reimbursement, employee discounts, and more! This position is located in Livonia, MI.

Job Summary

The Administrative Assistant II will perform general administrative duties including greeting guests, executives and employees, data entry, answering the phone and directing calls. This role will order supplies, schedule meetings, maintain conference rooms, work through issue resolution and work independently on other assigned tasks.

As an Administrative Assistant II, you will:

• Conduct timecard entry corrections, data entry, open and close work orders in PeopleSoft and maintain timecards for record retention
• Complete general administrative duties including making copies, filing, faxing, scanning, maintaining visitor log, monitor and maintain training and conference rooms for daily readiness
• Utilize Microsoft Office to prepare, maintain documents and ensure supplies are ordered and maintained
• Run and review daily missing time verification reports and account for missing time
• Activate customer badges, take badge photos, request badges from Facilities, monitor badge expirations and control employee and visitor badges to ensure appropriate access
• Greet guests and employees, answer multi-line phone, route calls and provide assistance
• Assist administrative team with work overflow and act as back-up for vacation and absence coverage
• Perform other duties and responsibilities as assigned

To be an Administrative Assistant II, you will need:

• High school diploma or equivalent
• Minimum of 3 years of administrative experience
• Good written and verbal communication skills and very detail oriented
• Ability to answer multi-line phone, demonstrating professional phone etiquette and work independently and in a team environment
• Ability to provide support to various locations and have reliable attendance
• Ability to work overtime as needed including weekends
• Intermediate computer skills (MS Outlook, PowerPoint, Word and Excel)

A successful candidate may also have:

• Associate degree in Business or related
• experience working in a professional office setting

Visit our website: www.roush.com

Like us on Facebook: www.facebook.com/RoushCareers

Roush is an EO employer Veterans/Disabled and other protected categories

If you need a reasonable accommodation for our employment application process due to disability,

please contact Roush Talent Acquisition at [phone].