Administrative Assistant II

DHL Germany; Ogden (UT); On-site; Confidential; Full time

Benefits offered by this job

Medical coverage

PTO

401(k) match

Tuition reimbursement

Training opportunities

Job summary

DHL Supply Chain in Ogden, UT is seeking an Administrative Assistant II to provide high-level clerical support to management and manage personnel records under the General Manager. The role emphasizes discretion, accuracy, and courteous service to associates.

The ideal candidate will have strong communication skills, proficiency with MS Office, and the ability to learn new systems quickly. This position offers a solid benefits package and opportunities for growth within a global logistics leader.

Qualifications

• Two years related experience
• High School Diploma or Equivalent preferred
• Strong verbal and written communication skills
• Proficient with word processing, spreadsheet and presentation software
• Ability to learn new software systems quickly
• Attention to detail and accuracy

Responsibilities

• Screen telephone calls and visitors, directing to appropriate personnel
• Provide information to callers and knowledge of company policies
• Perform confidential administrative tasks including typing, proofreading, and distributing minutes
• Maintain records, prepare reports, and schedule meetings
• Arrange travel and accommodations, and manage calendars
• Process weekly payroll records and handle mail and correspondence
• Serve as central communication point for associates
• Operate office equipment such as fax, copier, and printer
• Support additional duties as assigned

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and
Administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates

Position: Administrative Assistant II
Shift: Monday - Friday 7:00am - 3:30pm
Pay: $22 per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Strong verbal, written communication, and time management skills; Proficient with word processing, spreadsheet and presentation software; Ability to file, alphabetize and sort; Ability to learn new software systems and tasks quickly; Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations; Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.