Administrative Assistant II

CommonSpirit Health; Houston (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

Baylor St. Luke’s Medical Center in Houston, TX seeks an Administrative Assistant to back leadership and keep daily operations running smoothly with kindness and precision. You will manage inquiries, greet visitors, support meetings, and use Google Suite to maintain confidential, efficient workflows.

The role requires strong organizational skills, a proactive mindset, and the ability to anticipate needs while delivering timely, accurate support to the team and executives.

Qualifications

• High School Diploma or GED and at least 1 year of administrative support experience.
• 1 year of administrative support experience required at hire.

Responsibilities

• Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, routing mail, and travel arrangements
• Acts as direct assistant to the Manager or Director
• Arranges, Participates in, and Implements conferences and meetings
• Provides information to staff
• Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

Skills

Organizational skills

Problem solving

Confidentiality

Education

High school diploma or GED

Job description

Job Summary and Responsibilities

As our Administrative Assistant, you'll be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work. Every day, you'll manage inquiries, greet visitors, contribute to stakeholder meetings (clinical staff to CEO), and utilize Google Suite to maintain seamless operations and confidentiality. To be successful, you must possess exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

• Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, routing mail, and travel arrangements
• Acts as direct assistant to the Manager or Director
• Arranges, Participates in, and Implements conferences and meetings
• Provides information to staff
• Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

Job Requirements

Required

• High School Graduate General Studies and At least one (1) year of experience in an administrative support role, upon hire or
• High School GED General Studies and At least one (1) year of experience in an administrative support role, upon hire
• None, upon hire

Where You'll Work

Baylor St. Luke’s Medical Center is an 1,045 bed facility located in the Texas medical center. A joint venture with Baylor College of Medicine, Baylor St. Luke’s is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. The hospital is home to the Dan L Duncan Comprehensive Cancer Center, a nationally-accredited and NCI-designated comprehensive cancer center. Our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education.