Executive Assistant

Baylor St. Luke's Medical Group; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

St. Luke's Health–The Vintage Hospital is seeking an Executive Assistant to serve as a strategic partner, delivering high-level administrative leadership and support to empower executive effectiveness.

You will oversee daily administrative operations for executives, manage schedules, coordinate communications, prepare sensitive documents, and act as primary contact with stakeholders, leveraging excellent organizational and discreet judgment.

Qualifications

• High School Graduate General Studies and Five (5) years previous administrative experience supporting an executive, upon hire
• High School GED General Studies and Five (5) years previous administrative experience supporting an executive, upon hire
• None, upon hire

Responsibilities

• All duties of Administrative Assistant Sr
• Provide complex and confidential administrative support to the Hospital or Market President and other executive team members as applicable.
• Proactively and independently manages the executive calendar, including scheduling all appointments.
• Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.
• Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.
• Represent Hospital or Market President as primary contact for and liaison with internal and external stakeholders.

Skills

Executive support

Calendar management

Document preparation

Discretion

Stakeholder communication

Education

High School Diploma

GED

Tools

PowerPoint

Microsoft Office

Job description

Job Summary and Responsibilities

As our Executive Assistant, you will be an indispensable strategic partner, providing high-level administrative leadership and support to empower executive effectiveness.

Every day, you will expertly oversee daily administrative operations for executives, acting as a primary point of contact and independently managing routine matters. You'll represent executives, manage schedules, coordinate communications, and prepare sensitive documents, utilizing comprehensive organizational knowledge for confident decision-making.

To be successful in this role, you will possess exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

• All duties of Administrative Assistant Sr
• Provide complex and confidential administrative support to the Hospital or Market President and other executive team members as applicable.
• Proactively and independently manages the executive calendar, including scheduling all appointments.
• Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.
• Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.
• Represent Hospital or Market President as primary contact for and liaison with internal and external stakeholders.

Job Requirements

Required

• High School Graduate General Studies and Five (5) years previous administrative experience supporting an executive, upon hire or
• High School GED General Studies and Five (5) years previous administrative experience supporting an executive, upon hire
• None, upon hire

Where You'll Work

St. Luke's Health–The Vintage Hospital is 106 bed facility that is nationally-recognized for providing high-quality, compassionate care to Northwest Houston communities including Willowbrook, Champions and Tomball. With the resources and expertise of the St. Luke’s Health system, St. Luke's-The Vintage offers the latest advancements in diagnostic and surgical services, including heart care, lung health and orthopedics. St. Luke’s Health is a member of CommonSpirit.