Administrative Assistant II

Salvation Army Territorial Headquarters Payroll Account; Atlanta (GA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays with pay

Life insurance

Retirement plan

Job summary

Salvation Army Territorial Headquarters Payroll Account in Atlanta seeks an experienced administrative specialist to support wellness programs and health services coordination. You will input data, generate reports, and create spreadsheets while coordinating meetings and events with minimal supervision.

The role emphasizes handling confidential information, maintaining organized records, and serving as a liaison across departments.

Qualifications

• High School Diploma or GED required.
• Three years of progressively responsible administrative experience.
• Healthcare or record maintenance coursework preferred.
• Equivalent combination of training and experience acceptable.

Responsibilities

• Composes, prepares, and/or types a wide variety of paperwork including confidential, complex, and/or technical material with limited supervision.
• Records minutes of meetings and distributes to all concerned.
• Coordinates information and arrangements for meetings and seminars; assists in preparation of special events.
• Sets up department files and maintains organized records to enhance efficiency.
• Acts as liaison between departments, researches information, and ensures accuracy and timeliness of information.
• Maintains confidentiality in handling sensitive information.

Education

High School Diploma or GED

Healthcare coursework

Record maintenance coursework

Job description

This position is responsible for:Performing advanced, complex, and confidential administrative support work with a broad scope of responsibilities. Provides support to the Wellness Program & Officers’ Health Services Coordinator. Works with database inputting data entry, producing reports, and creating spreadsheets. Coordinates information and arrangements for meetings and seminars; works independently and with little or no direct supervision for extended periods of time; assists in preparation of special events.Key Responsibilities:Composes, prepares, and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.Sets up department files and records properly in the department’s Bring-up filing system and maintains files and records in an organized, efficient manner to enhance the department's effectiveness and efficiency; pulls cases when a response is received; and prepares follow-up communication for those cases that have not had a response.Serves as a liaison for other departments and/or divisions seeking information or services; responds to questions, researches, and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness, and timeliness of all information provided; maintains the confidential nature of the position.Physical Requirements and Working Conditions:Limited amounts of physical effort required for walking, standing, lifting, and carrying light objects (less than 30 lbs.) for 5-10% of work time.Working ConditionsWork is performed in a normal office environment with little or no physical discomfort from weather changes or from noise, dust, dirt, and the like.Employee Benefits:Health, Dental and Vision InsurancePaid Time OffHolidays with PayLife InsuranceRetirement Plan and more!Education and ExperienceHigh School Diploma or G.E.D. required, supplemented by healthcare or record maintenance coursework from a technical or vocational school preferred,ANDThree years of progressively responsible experience performing administrative tasks in a general office.ORAny equivalent combination of training and experience which provides the required knowledge, skills, and abilities.Licenses and CertificationsNONEEqual Opportunity Employer: Veterans | Disabled