Administrative Assistant II

TECHFLEX INC; Ackerson (NJ); On-site; USD 30,307 - 41,328; Full time

Benefits offered by this job

Paid time off

Paid holidays

Vacation accrual

Tuition reimbursement

Gym membership reimbursement

Profit sharing

Job summary

Techflex seeks an Administrative Assistant to support the General Manager by reviewing, analyzing, and summarizing commercial agreements. The role ensures contractual accuracy, identifies risks, and aids compliance in a fast-paced environment.

Responsibilities include contract review, summarization, document control, cross-department coordination, and template maintenance. At least 2–4 years of related experience and an Associate’s degree or cert would be advantageous.

Qualifications

• 2-4 years of related experience or training, or equivalent combination of education and experience.
• Associate’s degree or certification preferred.
• Proficiency with contract management software and document-tracking tools is a plus.

Responsibilities

• Review and interpret business contracts, including vendor agreements, service contracts, NDAs, licensing agreements, and partnership documents.
• Identify legal, financial, and operational risks; elevate issues to supervising attorneys as appropriate.
• Prepare structured summaries outlining key terms, obligations, deadlines, renewal dates, and compliance requirements.
• Maintain organized contract files, ensure version control, and support contract management systems.
• Communicate contract requirements to Finance, Operations, Procurement, and other departments and track follow-up actions.
• Assist in drafting and updating standard contract templates under supervision.
• Track contractual deadlines, notice periods, and performance obligations to ensure timely compliance.
• Conduct research related to contract terms, regulatory considerations, and industry standards.

Skills

Contract analysis

Risk identification

Contract summarization

Document management

Coordination

Communication

Attention to detail

Education

Associate’s degree or certification program

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Sparta Township, NJ, US

Salary Range: $22.00 to $30.00 Hourly

Techflex is headquartered in Sparta, New Jersey and has been a global leader in braided sleeving manufacturing for over 60 years. This role offers paid time off, paid holidays, vacation accrual, tuition and gym membership reimbursements, and profit sharing.

Job Summary

The Administrative Assistant provides administrative support to the organization’s General Manager by reviewing, analyzing, and summarizing commercial agreements. This position ensures contractual accuracy, identifies potential risks, and supports compliance with internal policies and external regulatory requirements. The role requires strong analytical capabilities, exceptional attention to detail, and the ability to work effectively in a fast‑paced business environment.

Essential Functions

• Contract Analysis — Review and interpret business contracts, including vendor agreements, service contracts, NDAs, licensing agreements, and partnership documents.
• Risk Identification — Identify legal, financial, and operational risks; elevate issues to supervising attorneys as appropriate.
• Contract Summarization — Prepare structured summaries outlining key terms, obligations, deadlines, renewal dates, and compliance requirements.
• Document Administration — Maintain organized contract files, ensure version control, and support the use of contract management systems.
• Internal Coordination — Communicate contract requirements to relevant departments (e.g., Finance, Operations, Procurement) and track follow‑up actions.
• Template Support — Assist in drafting, updating, and maintaining standard contract templates under executive team and attorney supervision.
• Compliance Monitoring — Track contractual deadlines, notice periods, and performance obligations to ensure timely compliance.
• Legal Research — Conduct research related to contract terms, regulatory considerations, and industry standards.
• Property Management — Assist with construction permitting and insurance matters.
• Building Safety Requirements — OSHA requirements, fire and other inspections, permits.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters and other documents.
• Take phone calls and direct to appropriate parties.
• Prepare agendas and make arrangements, such as catering for luncheons, meetings, and events.
• Perform day to day administrative tasks.

Additional Responsibilities

Perform additional duties as assigned by direct supervisor.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge, Skills, & Capabilities

• Demonstrated ability to interpret complex legal and business language.
• Strong written communication skills, including the ability to prepare clear and concise summaries.
• High level of accuracy and attention to detail.
• Proficiency with contract management software and document‑tracking tools.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and administrative skills.
• Ability to interpret contract language and identify key issues.
• Clear and professional communication with internal stakeholders.
• Ability to identify issues and propose solutions within established guidelines.
• Commitment to maintaining strict confidentiality of sensitive information.
• Effective management of documents, deadlines, and workflows.

Physical Requirements

• Largely a sedentary role, however, routinely uses standard office equipment such as calculators, computers, phones, photocopiers, filing cabinets, fax machines, and printers.
• Professional office environment.
• Occasionally exposed to moving mechanical parts and vehicles due to necessary communication with shipping and receiving.
• Occasionally exposed to moderate to high noise levels.

Education

• Associate’s degree or completion of an accredited certification program preferred.

Experience

At least 2-4 years’ experience, related experience or training, or equivalent combination of education and experience.