Administrative Assistant II

albers-aersopace; Accident (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

albers-aersopace is seeking an Administrative Assistant II to provide experienced administrative support across multiple departments. You will manage calendars, arrange travel, prepare reports, and maintain records, serving as a key resource for administrative processes throughout the organization.

The role requires 3–5 years of administrative experience, strong MS Office skills (Excel/PowerPoint), and excellent organizational abilities.

Qualifications

• High school diploma or equivalent.
• Associate degree preferred.
• 3-5 years of administrative support experience.
• Intermediate proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Strong organizational and time management skills.
• Must be a U.S. citizen.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Responsibilities

• Coordinate calendars, meetings, travel arrangements, and conference calls.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Maintain inventory, financial, contract, and departmental records.
• Monitor and update organizational information and staff changes.
• Process purchase requests, invoices, and administrative documentation as assigned.
• Assist with onboarding activities and administrative support for HR functions.
• Generate reports and maintain departmental metrics.
• Research information and respond to routine internal and external inquiries.
• Support special projects and cross-functional initiatives.
• Train and assist Administrative Assistant I employees as needed.
• Maintain confidentiality of sensitive company and personnel information.

Skills

Time management

Organizational skills

Customer service

US citizenship

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services. We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters. We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.

Under limited supervision, the Administrative Assistant II provides experienced administrative support to multiple departments and leaders. This position independently manages office functions, maintains business records, coordinates meetings and communications, and serves as a resource for administrative processes across the organization.

Essential Job Functions:

• Perform all duties of Administrative Assistant I.
• Coordinate calendars, meetings, travel arrangements, and conference calls.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Maintain inventory, financial, contract, and departmental records.
• Monitor and update organizational information and staff changes.
• Process purchase requests, invoices, and administrative documentation as assigned.
• Assist with onboarding activities and administrative support for HR functions.
• Generate reports and maintain departmental metrics.
• Research information and respond to routine internal and external inquiries.
• Support special projects and cross-functional initiatives.
• Train and assist Administrative Assistant I employees as needed.
• Maintain confidentiality of sensitive company and personnel information.

Schedule:

The standard schedule is Monday through Friday, 8-10 hour shifts, with the flexibility to work evenings and weekends as needed based on workload demands.

Note: The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the employee from time to time; and the scope of the job may change as necessitated by business demands.

Required Qualifications:

• High school diploma or equivalent; associate degree preferred.
• 3-5 years of administrative support experience.
• Intermediate proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Strong organizational and time management skills.
• Ability to prioritize multiple projects and deadlines independently.
• Strong problem-solving and customer service skills.
• Must be a U.S citizen.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Working Conditions

• Onsite position with office environment and occasional exposure to manufacturing areas.
• Flexibility to adapt to peak workloads and tight deadlines while maintaining accuracy and efficiency.

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.