Administrative Assistant

The Aerospace Corporation; Chantilly (VA); On-site; USD 43,000 - 63,000; Full time

Job summary

The Aerospace Corporation is seeking an Administrative Assistant to join a centralized admin team in Chantilly, VA. You will support daily onsite operations and coordinate with Facilities, EHS, People Operations, Corporate Communications, and Security to deliver responsive solutions that foster a productive work environment.

We require strong communication, attention to detail, and the ability to adapt to changing priorities.

Qualifications

• High school diploma or equivalent required.
• 2+ years as an administrative professional or similar role.
• Strong writing and proofreading skills; detail-oriented.
• Proficient with Microsoft Office: Outlook, Word, PowerPoint, Excel; SharePoint; Teams.
• Able to adapt to changing priorities and handle sensitive information.
• U.S. citizenship and active TS/SSBI/SCI clearance required.

Responsibilities

• Provide collaborative administrative support to ensure smooth operations.
• Process in-person and system requests accurately and efficiently.
• Coordinate Workplace Services with Facilities, EHS, People Ops, and Security.
• Utilize essential tools and technology to complete tasks.
• Support small to medium projects and timelines.
• Identify and resolve operational issues and drive improvements.
• Communicate clearly with internal stakeholders and teams.
• Maintain on-site attendance to foster relationships.
• Assist leadership initiatives and drive results.
• Apply automation for designated tasks.

Skills

Microsoft Office

Outlook

Word

PowerPoint

SharePoint

Excel

Teams

Detail-oriented

Problem-solving

Written communication

Education

High School Diploma or equivalent

Tools

Concur

Workday

JIRA

Confluence

Job description

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Administrative Operations organization plays a critical role in enabling Aerospace’s mission and business by delivering exceptional administrative services, driving operational efficiency, and fostering a culture of collaboration and continuous improvement. Our Centralized Admin Teams are composed of highly skilled administrative professionals who serve as tactical subject matter experts, executing administrative and operational tasks with precision while supporting enterprise priorities.

We are seeking a confident and adaptable Administrative Assistant, as a member of a Centralized Admin Team, to help ensure seamless daily onsite operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, demonstrates strong communication skills, and contributes to continuous operational improvement. You will prioritize urgent needs, engage in process improvements, and actively participate in tactical problem-solving as part of a collaborative team.

The selected candidate will be required to work full-time, on-site at our facility in Chantilly, VA.

What You’ll Be Doing

• Administrative Support: Provide collaborative administrative support to ensure smooth operations
• Task Execution: Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency
• Workplace Services: Provide enterprise-wide onsite support by partnering with Facilities, EHS, EIS, People Operations, Corporate Communications, and Security to deliver responsive solutions to foster a safe, efficient, and productive work environment (i.e. space readiness, office resource coordination)
• Technology Proficiency: Utilize essential tools and technology to complete work effectively
• Project Coordination: Support small to medium projects by executing tasks and timelines
• Problem Solving: Address minor operational issues, identify solutions, and coordinate follow-through
• Process Improvement: Participate in initiatives to enhance efficiency and workflow
• Internal Client Focus: Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations.
• Communication & Collaboration: Maintain clear, professional communication and contribute to team efforts
• Adaptability: Adjust to changing priorities and varying requests
• Leadership & Initiative: Support new initiatives by executing tasks and driving results
• Automation & Optimization: Apply automation for designated tasks
• Decision-Making: Make practical, tactical decisions to support business operations

What You Need to be Successful

Minimum Requirements:

• High School Diploma or equivalent
• 2 or more years of experience as an administrative professional or similar role
• Experience with strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint and Excel and meeting tools such as Teams
• Experience collaborating, problem-solving, using emotionalintelligence, diplomacy, judgment, and decision-making, across all levels of the organization
• Ability to rapidly adapt to changing environments and priorities
• Ability to handle sensitive information appropriately
• Ability to work independently and cooperatively with a team to contribute innovative solutions and resolve issues
• Ability to maintain regular onsite attendance to foster strong, in-person relationships with stakeholders and team members
• Current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

$30.80 - $46.20

Pay Basis: Hourly

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equalopportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color,religion,geneticinformation, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [e-mail]. You can also review Know Your Rights: Workplace Discrimination is Illegal.