Administrative Assistant I (Temporary)

Lone Star College; Houston (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College is seeking an Administrative Assistant I (Temporary) to provide detailed, task-oriented support to an executive and department team at the CyFair campus. The role includes managing calendars, travel, reports, budgets, and confidential records in a fast-paced office environment.

The position is temporary, full-time, and requires strong communication, organization, and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED and at least 5 years of experience, or an equivalent combination of education and experience.
• Associate degree or higher is preferred

Responsibilities

• Performs administrative and operational support for assigned executive and department; creates and monitors reports and calendars.
• Coordinates travel arrangements and related paperwork; processes purchase orders and reimbursements.
• Maintains budgets and related reports; may maintain dashboards for division.
• Schedules meetings and takes minutes; disseminates information to stakeholders.
• Manages confidential records and assists with budget issues as needed.
• Handles multiple tasks with overlapping deadlines and excellent attention to detail

Skills

Word processing

Spreadsheets

Database management

Microsoft Office

Windows OS

Education

High school diploma or GED

Associate degree or higher

Job description

Job Title: Administrative Assistant I (Temporary)

Location: LSC-CyFair

Regular/Temporary: Temporary

Full/Part Time: Full-Time

Job ID: 45186

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-CyFair

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Location address is 9191 Barker Cypress Road, Cypress, TX 77433.

Job Description

PURPOSE AND SCOPE:

The Administrative Assistant I will be responsible for providing detailed and task-oriented support to an LSC Executive and to the department team as assigned. Will perform standard administrative work and ensure efficient day-to-day operation of the office. The Administrative Assistant will resolve problems that arise from students, faculty and staff, handle sensitive and confidential records, assist with budget issues, and act as a liaison on behalf of their assigned executive.

ESSENTIAL JOB FUNCTIONS:

1. Performs a variety of administrative and operational support functions for assigned executive and department. This may include but is not limited to; creating and monitoring a variety of reports; making travel arrangements and completing related paperwork; maintaining a variety of information/data for executive's review; ensuring all action items and resulting documents are processed/finalized appropriately; sorting and prioritizes mail; maintaining calendars; planning, scheduling and coordinating a variety of meetings (individual and group), etc.
2. Orders and maintains a variety of supplies (office supplies and furniture, computer equipment, promotional items, food and beverages for meetings/events, etc.). Processes purchase orders and P-card purchases for individuals, department, and possibly grant programs
3. Monitors multiple budgets and runs a variety of related reports
4. May maintain dashboard for division and notify employees of meeting necessary deadlines
5. Operates a variety of office equipment and utilizes one or more standard business software packages at a superior level
6. Coordinates with internal and external executive-level staff to accomplish moderately complex activities such as identifying and scheduling outside speakers, and developing agendas or recreational programs for meetings and events
7. Plans, assists with and attends a variety of meetings, committees, and events. Takes minutes and disseminates information to all relevant constituents as needed
8. Some positions may assist student as needed, including but not limited to processing documents/correspondence, answering general questions, assisting with general issues, etc.
9. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in the use of computers and related software for word processing, spread sheets, and database management; Specific software experience in Windows and Microsoft Office
• College level oral and written communication skills are essential
• Demonstrated soft skills necessary for office management
• Ability to handle confidential information
• Ability to work effectively and efficiently with minimal supervision
• Attention to detail and the ability to successfully manage multiple tasks with overlapping time-frames and deadlines
• Ability to use and learn new software products
• Ability to document and track expenses

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma or GED and at least 5 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate degree or higher

Salary

Hiring salary range is $36,057 - $41,466.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Please keep in mind that this is not a temporary position, it is a regular position.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.