Administrative Assistant I *Possible Trainee* (TI-49006)

Confederated Tribes of the Colville Reservation; Nespelem (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with employer contributions

Short‑term disability

Long‑term disability

Paid holidays

Sick leave

Annual leave

Job summary

Confederated Tribes of the Colville Reservation seeks an Administrative Assistant I, with possible trainee, to support Nespelem office operations. Responsibilities include secretarial tasks, note transcription, document preparation, and records management in a non-exempt role.

The position reports to the Program Manager and requires a high school diploma with relevant experience. Driver's license may be required; full benefits exist for full-time staff.

Qualifications

• Requires a high school diploma.
• Typically requires 36 months’ experience OR Business School degree plus 1 year of experience is preferred and may substitute for some experience.
• May require a valid driver’s license.

Responsibilities

• Provide specialized secretarial and administrative support.
• Transcribe notes and take meeting minutes.
• Prepare original documents and manage office routines.
• Process financial transactions and manage records.
• Support programs involving other units and locations.

Skills

Secretarial support

Transcribing notes

Office administration

Data entry

Customer service

Time management

Attention to detail

Education

High school diploma

Business school degree

Tools

Word processing

Spreadsheets

Presentation software

Database entry

Job description

Job Details

Job Location: Nespelem - Nespelem, WA 99155

Salary Range: $20.34 - $23.82 Hourly

CLOSING DATE: September 20, 2026

Position

Administrative Assistant I *possible Trainee* (2 positions)

Salary

$20.34 to $23.82 per hour, DOE

Reports To

Program Manager

Location

LIHEAP/ Food Distribution, Nespelem, WA

Basic Functions

This is a Non-Exempt position. Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, and reception. Assists with administrative projects and programs that impact and/or involve other organization units and locations.

Benefits

We have excellent benefits including full Medical, Dental, Vision, Life, 401k with employer contributions, Short-and Long- Term disability for Full-Time employees. Generous leave package includes paid holidays, sick leave, and annual leave for Full-Time and Part-Time employees.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires a high school diploma
• Typically requires 36 months’ experience OR Business School degree plus 1 (one) year of experience is preferred and may substitute for some experience.
• May require a valid driver’s license.

Knowledge, Skills, and Abilities

• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires sufficient math skills to perform financial and statistical record keeping.
• Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to independently perform all of the duties of the position.
• Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Must be able to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day‑to‑day operations, and to relieve others of a variety of administrative details.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature.
• Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various office and community locations.
• Requires the ability to use near vision to read printed materials.
• Requires auditory ability to carry on conversations in person and over the phone.
• Requires the ability to retrieve work materials from overhead, waist, and ground level files.
• Requires manual and finger dexterity to write, use a pointing device and keyboard at an acceptable rate that meets department deadlines department

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre‑employment drug testing. In addition, this position is subject to reasonable suspicion and post‑accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance. In addition, this position may be subject to pre‑employment background clearances. If applicable, these clearances must be maintained throughout employment.

Information

Tanya Ives, HR Analyst Senior, Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, [phone]. [e-mail]