Administrative Assistant I — Payroll, Invoices & Office Ops

Holland America-Princess (Holland America Dawson City Inn); Nome (AK); On-site; USD 4,959,000 - 5,097,000; Full time

Job summary

Alaska Department of Corrections in Nome, Alaska is seeking an Administrative Assistant 1 for Anvil Mountain Correctional Center. The role supports payroll processing, invoicing, and encumbrance management while maintaining prisoner accounts and coordinating supplies and travel for inmates.

Responsibilities also include assisting with mail, commissary coverage, and vendor quotes, with additional duties as assigned to cover leaves and vacancies.

Qualifications

• Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
• OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.

Responsibilities

• This position provides payroll processes, codes and reviews invoices for payment, research errors and processes expenditure corrections, record expenses and invoices in the facility`s Obligation Journal
• Assist Administrative Officer 2 with end of the month encumbrance that includes: Commodities, 24 hrs. utility, Point of Arrest (POA) and Commodities
• Maintain prisoner accounts, arrange all travel prisoners, and ordering of Institutional supplies, also contact vendors for quotes
• Assist with the daily mail run and commissary in the absence of the Office Assistant
• Other duties as assigned, special projects, provide administrative coverage during periods of time when other administrative staff are on leave or positions are vacant

Skills

Clerical experience

Computer skills

Education

Post-secondary education

Job description

Alaska Department of Corrections in Nome, Alaska is seeking an Administrative Assistant 1 for Anvil Mountain Correctional Center. The role supports payroll processing, invoicing, and encumbrance management while maintaining prisoner accounts and coordinating supplies and travel for inmates.

Responsibilities also include assisting with mail, commissary coverage, and vendor quotes, with additional duties as assigned to cover leaves and vacancies.