Office Assistant 2 (PCN 20-4234)

State of Alaska; Nome (AK); On-site; USD 33,000 - 44,000; Full time

Job summary

State of Alaska, Department of Corrections, Anvil Mountain Correctional Center (AMCC) in Nome, Alaska, seeks an Office Assistant 2 to handle clerical tasks and inmate financial processing. You will assist with mail, filing, payments, and daily till balance, ensuring accurate record keeping in a secure correctional setting.

The role requires a high school diploma or equivalent and about one year of clerical experience. Some substitution options exist, and duties may expand with staffing needs.

Qualifications

• High school diploma or equivalent is required.
• One year of clerical experience or related tasks preferred.
• Substitution of education for experience allowed per policy.

Responsibilities

• Process incoming/outgoing institutional mail, filing, and inmate accounts.
• Receive money, balance till daily, and assist with accounting duties.
• Assist with inmate travel processing and related paperwork.

Skills

People orientation

Organized workspace

Self management

Education

High school diploma or equivalent

Job description

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 for the Anvil Mountain Correctional Center (AMCC), located in Nome, Alaska.

Watch Alaska DOC's video here:

DOC Extended Cut.mp4 (vimeo.com)

What You Will Be Doing:

The duties include processing incoming and outgoing institutional mail, filing, processing inmate commissary, receiving money for inmate accounts, receipt and balance till daily, assume Accounting Clerk duties during their absence and assisting with inmate travel processing to include gathering necessary paperwork and submitting for payment. Other duties as assigned. May be assigned to cover other administrative tasks due to staff on leave or vacancies.

Our Mission, Values, and Culture:

The mission of the Alaska Department of Corrections is to promote public safety. Our division provides secure confinement, access to reformative programs and offender management planning that promotes successful community reentry.

Benefits of Joining Our Team:

Working for Anvil Mountain Correctional Center, you will not only be an important part of a team but will also have the opportunity for continued learning and growth.

The Working Environment You Can Expect:

Anvil Mountain Correctional Center is a minimum/medium custody facility that houses up to 150 inmates. You will be working closely with other staff daily.

Who We Are Looking For:

• Frequent Interaction With Others: applies a strong ‘people orientation’ rather than a task orientation to comfortably deal with multiple interruptions on a continual basis, always maintaining a friendly interface with others.
• Organized Workplace: successfully organizes activities, tasks, and projects that require accuracy, planning, and record keeping.
• Self Management: effectively prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames.

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

RECRUITMENT DIFFICULTIES

Starting salary may be approved up to Step D-$32.40, if criteria are met.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER LICENSE REQUIREMENT

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Jessica Oleson

Administrative Officer 2

907-443-2241

[e-mail]