Administrative Assistant I: Payroll and Invoices

State of Alaska; Nome (AK); On-site; USD 103,320,000 - 118,474,000; Full time

Job summary

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 1 at Anvil Mountain Correctional Center in Nome, Alaska.

Responsibilities include payroll processes, invoicing, encumbrance support, prisoner account maintenance, and general administrative coverage. This role supports the Administrative Officer 2 and requires attention to detail and reliability.

Qualifications

• Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk) with the State of Alaska or equivalent.
• Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Knowledge of administrative processes and forms handling, including time sheets and drug testing notifications for employees with CDL.

Responsibilities

• Payroll processing, coding and reviewing invoices for payment; researching errors and processing expenditures; recording expenses and invoices in the facility's Obligation Journal.
• Assist Administrative Officer 2 with end-of-month encumbrance tasks including commodities, 24-hr utilities, POA and commodities.
• Maintain prisoner accounts, arrange travel for prisoners, and order institutional supplies; contact vendors for quotes.
• Assist with the daily mail run and commissary in the absence of the Office Assistant.
• Provide administrative coverage during staff leaves or vacancies and handle special projects.

Skills

Computer skills

Integrity

Analytical thinking

Education

Post-secondary education

Job description

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 1 at Anvil Mountain Correctional Center in Nome, Alaska.

Responsibilities include payroll processes, invoicing, encumbrance support, prisoner account maintenance, and general administrative coverage. This role supports the Administrative Officer 2 and requires attention to detail and reliability.