Administrative Assistant I - Information Technology Department

Sinclair Community College; Dayton (OH); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Tuition waiver

Professional development

OPERS pension

Leave benefits

Holidays

Job summary

Sinclair Community College is seeking an Administrative Assistant I in the Information Technology department at the Main Campus in Dayton, OH. The role supports the Chair and IT faculty, ensuring efficient department operations and a welcoming, collaborative environment.

Responsibilities include clerical tasks, calendar updates, travel arrangements, event planning, and providing accurate information to internal and external customers.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Two years of office experience required.
• Strong computer skills with proficiency in applicable software used by the college.

Responsibilities

• Type, format, and proofread correspondence, reports and presentations.
• Establish and maintain files (paper and electronic).
• Process and duplicate materials; manage requisitions and travel arrangements.

Skills

Verbal communication

Active listening

Time management

Customer service

Organization

Microsoft Office

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Job description

Position Information

Position Information (Default Section)

Job Title Administrative Assistant I - Information TechnologyDepartment

Location Main Campus - Dayton, OH

Job Number 05536

Department Computer Science

Job Category Support

Job Type Full-Time

Status Regular

Job Open Date 08/10/2026

Resume Review Date 08/25/2026

Closing Date 08/24/2026

Open Until Filled No

Position Summary

The AdministrativeAssistant I – Information Technology provides high-qualityadministrative support to the Chairperson and full-time andpart-time faculty within the Information Technology department,ensuring the department operates efficiently and professionallywhile fostering a welcoming, collaborative environment.

The Information Technology (IT) department offers students arobust, hands-on education tailored to the demands of the moderntech industry. The program features state-of-the-art facilities,experienced faculty, and a curriculum designed to provide practicalskills in areas such as cybersecurity, networking, and technicalsupport.

The salary for this position begins at $35,194.00 and isdetermined commensurate with education andexperience.

Why work for Sinclair College?

The following are some of the benefits that full-time support staffwith Sinclair College receive:

• Tuition waiver for employee for all Sinclair courses andprograms
• Support for continued professional development, includingtuition reimbursement for other universities and colleges.
• OPERS pension participation, with 14% employercontribution
• 3+ weeks of personal and vacation leave, 3+ weeks of sick leaveannually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSAwith annual employer contribution available
• High quality programs and events for work-life balance

*SCC has the right to revise this position description at anytime. This position description does not represent in any way acontract of employment.

Principal Accountabilities

Office Coverage & Customer Service

• Perform a variety of clerical tasks including, but not limitedto, the following:
  • Type, format, and proofread correspondence, reportspresentations, etc.
  • Establish and maintain paper-based and electronic files
  • Process and duplicate materials
  • Prepare and process purchase requisitions, food requests, andduplication requests for both Dayton and Centerville campusprograms
  • Perform reception duties and schedule appointments, whenappropriate
  • Inventory and order office supplies
  • Process incoming and outgoing mail
  • Update Chairperson’s calendar, when appropriate
  • Take messages and transfer calls, appropriately
• Answer customers’ questions. Provide accurate information tointernal and external customers by maintaining a current knowledgeof college-wide policies/procedures and working closely with otherdepartments
• Respond respectfully and appropriately when assisting externaland internal customers

Administrative Support

• Coordinate, order, process, and receive office supplies forDepartment
• Create and proof correspondence, documents, and reports
• Process requisitions, purchase card orders, duplicationrequests, food requests, physical plant requests, room schedulingrequests, book order requests, prepare travel expense requests, andarrange transportation and accommodations for travelingfaculty
• Prepare and maintain necessary agendas, materials, and minutesfor meetings, as well as logistical arrangements for meetings
• Assist Chair in gathering information and putting togetherreports for program reviews and accreditation
• Assist Chair in scheduling classes and personnel
• Track enrollment for CIT
• Prepare and maintain accurate payload reports
• Coordinate travel for department chair, faculty, and externalgrant related travel through approved travel system

Event Planning & Coordination

• Help plan, coordinate, and execute department events heldthroughout the year, including faculty and advisory board meetings,workshops, student events, grant-related functions, and communityand industry partnership events
• Manage event logistics, including room reservations, cateringand food orders, audiovisual and equipment needs, signage, andsetup and teardown
• Serve as primary point of contact for event vendors, guestspeakers, and visiting grant members before and during events
• Coordinate with Conference Center to schedule rooms for eventsand execute contracts with Conference Center
• Perform all necessary tasks in preparation of all meetings
• Perform other related duties as assigned/needed

Requirements

• Minimum of a high school diploma, or equivalent required;associate’s degree in a related field preferred
• Minimum of two (2) years of office experience required
• Strong computer skills with proficiency in applicable softwaresystems used by the college preferred
• Excellent organizational and time management skills,communication, writing, interpersonal skills, telephone etiquette,positive attitude, and a strong desire to assist peoplepreferred
• Provide customer service in a responsible manner by beingknowledgeable, supportive, ethically aware of diversity andcultures, and treating each customer with respect preferred
• Knowledge of other college departments and their functions,especially in relation to this department preferred
• In-depth knowledge of program curriculum and admissionrequirements preferred
• Initiative and problem-solving skills preferredDemonstrated ability to manage tasks with a high level ofaccuracy and attention to detail required
• Knowledge of Microsoft Office preferred
• Experience planning or coordinating events preferred
• Strong verbal communicator and active listener, able to conveyinformation clearly and understand the needs of faculty, staff, andstudents preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a minimum of a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have a minimum of 2 years' relevant work experience?
   • Yes
   • No
3. * In accordance with Sinclair Community College employment,tax, and benefits compliance requirements, please select the statein which you currently reside or will perform work for thisposition.
   • Ohio
   • Indiana
   • Kentucky
   • I do not reside in or am unable to perform work in one of thesestates.
4. * Are you legally authorized to work in the United States, andwill you now or in the future require employer sponsorship for awork visa? *Sinclair Community College will not sponsor applicantsfor work visas.
   • Yes, I am authorized to work in the United States and do notrequire sponsorship now or in the future.
   • Yes, I am authorized to work in the United States but willrequire sponsorship now or in the future.
   • No, I am not authorized to work in the United States.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other