Administrative Assistant I-II (DOQ) (Confidential)

Inland Empire Utilities Agency; Chino (CA); On-site; USD 49,000 - 69,000; Full time

Job summary

Inland Empire Utilities Agency (IEUA) is seeking an Administrative Assistant I-II to provide confidential, high-level administrative support to the Board and Administrative Services Department. The role requires strong organization, judgment, and multi-tasking skills in a fast-paced environment, with potential cross-departmental duties across the agency.

The successful candidate will assist in day-to-day operations, maintain sensitive information with discretion, and support agency initiatives

Qualifications

• Organize, set priorities and exercise sound independent judgment.
• Compose clear, concise analyses, correspondence and reports from brief instructions.
• Analyze problems, evaluate alternatives and recommend effective actions.
• Maintain a high degree of confidentiality and handle sensitive information.
• Operate a computer, standard business software and databases.

Skills

Organization

Written communication

Problem solving

Confidentiality

Computer skills

Education

High school diploma or GED

College coursework desirable

Tools

MS Office

Job description

THE OPPORTUNITY:

Do you enjoy working on a high performing team where you can apply your creative thinking and administrative skills? Are you an experienced administrative professional interested in meaningful work with an organization recognized for its leadership in technology and innovation? If so, the Inland Empire Utilities Agency (IEUA) has an exciting opportunity for you as an Administrative Assistant I-II (DOQ) (Confidential)! IEUA is seeking a proactive, detail oriented, and dependable professional to join the Board and Administrative Services Department. This key position provides essential support to the department’s day-to-day operations and requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced and confidential environment. The ideal candidate is accurate, efficient, customer service oriented, and takes pride in helping a team operate smoothly and effectively. This is an excellent opportunity for a resourceful administrative professional who enjoys collaborating across departments, working behind the scenes to support organizational success, and contributing to IEUA’s mission and operations.

In addition, while assigned to the Board and Administrative Services Department, this position may provide specialized administrative support to departments across the Agency, offering a unique opportunity to contribute to a wide range of programs, initiatives, and organizational objectives.

EDUCATION, TRAINING, AND EXPERIENCE:

• Administrative Assistant I — Graduation from high school or GED equivalent, and at least four years of progressively responsible experience in administrative, financial and/or technical support functions; or an equivalent combination of education, training and experience. Experience in a public agency is preferred.
• Completion of college-level course work is desirable and may be substituted for up to two years of the required experience on a year-for-year basis.
• An Administrative Assistant I may be considered for advancement to Administrative Assistant II after demonstrating proficiency to perform the full range of duties of the latter class and when the incumbent’s essential functions include access to and providing sensitive and confidential support functions.
• Administrative Assistant II — Graduation from high school or GED equivalent, and at least seven years of progressively responsible experience in administrative, financial and/or technical support functions; or an equivalent combination of education, training and experience. Experience in a public agency is preferred. Completion of college-level course work is highly desirable and may be substituted for up to two years of the required experience on a year-for-year basis.

LICENSES; CERTIFICATES, SPECIAL REQUIREMENTS:

None.

Skills and Abilities

• Organize, set priorities and exercise sound independent judgment within areas of responsibility.
• Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.
• Analyze problems, evaluate alternatives and recommend effective courses of action.
• Maintain a high degree of confidentiality and exercise sound judgment and discretion when handling sensitive and complex information, including personnel matters and collective bargaining strategy.
• Operate a computer, standard business software and a variety of computer software programs and databases related to area of assignment.

This position is Non-Exempt - eligible for overtime compensation.

Confidential Designation:

An Administrative Assistant I-II (DOQ) with a confidential designation distinguishes incumbents who whose duties normally require regular access to sensitive, complex, and confidential information, personnel issues, and information pertaining to collective bargaining strategy. Employees with a confidential designation typically work in the Human Resources Department and report to the Manager of Administrative Services.

About Us

The Inland Empire Utilities Agency is a regional wastewater treatment agency and wholesale distributor of imported water to approximately 950,000 people across 242-square miles in western San Bernardino County. Under the leadership of a directly elected five-member Board of Directors, the Agency is committed to supporting the needs of its service area and safeguarding public health through significant investments in a diverse water supply portfolio, reliable municipal/industrial wastewater collection and treatment services, and other related utility services in a regionally planned and cost-effective manner.

As a member agency of the Metropolitan Water District of Southern California (Metropolitan), IEUA provides supplemental water supplies, primarily via the State Water Project (SWP) for distribution among nine retail agencies. IEUA also replenishes local groundwater supplies with captured stormwater and recycled water produced by IEUA that is later extracted by local water agencies for use as a drinking water supply.

At IEUA, we pride ourselves on fostering a culture that promotes growth, accountability, and collaboration. Our eight organizational attributes are the foundations of our success and guide us in our daily operations.

• Safety- We are committed to maintaining a safe and healthy work environment for all employees.
• Continuous Learning and Improvement- Our commitment to professional development ensures that our team members are always equipped with the latest knowledge and skills.
• Efficiency- We strive to optimize our processes and resources to deliver the highest quality services in the most effective manner.
• Collaboration- By leveraging diverse perspectives and expertise, we create innovative solutions and drive our mission forward.
• Accountability- By owning our responsibilities, following through on our commitments, and doing the right thing when no one is looking, we ensure that we meet our goals and uphold our standards of excellence.
• Coaching for Performance- Our leaders are committed to providing guidance and support to help team members reach their full potential.
• Respect- We value each individual’s contributions and treat everyone with dignity and consideration.
• Employee Engagement- By fostering a sense of belonging and purpose, we ensure that our employees are motivated and invested in our mission.

Click the links to learn more about our Agency's Mission, Vision, and Values, including our Strategic Plan.

The Inland Empire Utilities Agency reserves the right, if necessary, to accept only the first one hundred (150) applications.

There is one (1) vacancy in the Board & Administrative Services Department.

This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.

All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.

Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at [phone] or [e-mail] at least 72 hours in advance of the need for accommodation.

The Inland Empire Utilities Agency does not sponsor employment visas at the time of hire or during the course of employment. All applicants and employees must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

"The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

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