Administrative Assistant I/II

HKU Careers; St. Charles (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Retirement benefits

Job summary

HKU Careers in the United States invites applications for Administrative Assistant I/II in Research Services of the Registry. The position offers a two-year fixed-term contract with potential renewal.

The appointee will provide administrative and operational support for research-related events, internal and external grants and awards, committee servicing and related duties. Salary is competitive with benefits including annual leave and medical coverage; retirement contributions apply.

Qualifications

• University degree required; extensive knowledge of research administration including grants and awards, and committee servicing.
• Excellent written and spoken English and Chinese; good communication and interpersonal skills.
• IT competency and AI literacy; ability to work under pressure and meet tight deadlines with minimal supervision.

Responsibilities

• Provide administrative and operational support for research-related events, internal/external grants and awards, and committee servicing.
• Handle duties assigned by Supervisor and Section Head; assist with event planning and execution.
• Support research administration processes and contribute to a collaborative team environment.

Skills

Research administration

Communication skills

Bilingual English/Chinese

IT literacy

Education

University degree

Job description

Ref.: 537754
Work type: Full-time
Department: Research Services of the Registry (60340)
Categories: Professional & Management, Executive / Technical / Support

Administrative Assistant I/II in Research Services of the Registry

The Role

The appointee will provide administrative and operational support for research-related events, internal and external research grants and awards, committee servicing and other duties as assigned by the Supervisor and Section Head.

Qualifications and Qualities

Applicants should have a good University degree with at least 10 years’ working experience in the higher education sector, of which at least 5 years should be at the supervisory or management level. They should have extensive knowledge of research administration, including the administration of research grants and awards, committee servicing and the organisation of research-related events. They should also have excellent communication skills, inclusive of good command of written and spoken English and Chinese; IT competency and AI literacy; a strong sense of responsibility; be mature and meticulous, self-motivated, and a good team player with excellent organisational and interpersonal skills; be able to work on their own initiative; and have the ability to work under pressure, meet tight deadlines and set priorities with minimal supervision.

What We Offer

The appointment will be made on a full-time fixed-term contract for two years, to commence as soon as possible, with the possibility of renewal. A highly competitive salary commensurate with qualifications and experience will be offered, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for Administrative Assistant I, or 10% of basic salary for Administrative Assistant II. Other benefits include annual leave and medical benefits. Applicants with less experience may be considered for appointment as Administrative Assistant II.

Applications close: Nov 12, 2026 (HK Time)