Administrative Assistant I - Humanities

Liberty University, Inc.; Lynchburg (VA); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Liberty University is seeking an administrative assistant to provide secretarial, administrative, and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and Admin office. You will monitor budget, supervise student workers, order supplies, and handle other clerical tasks.

The role requires strong MS Office skills and familiarity with LU applications such as Canvas, SSB Finance, WordPress, Emburse, and BuyLU.

Qualifications

• Bachelor’s degree preferred with experience in a high-volume office setting.
• Proficient in MS Office and able to manage multiple tasks with accuracy.

Responsibilities

• Provide secretarial, administrative, and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and Admin office.
• Monitor budget, supervise student workers, order supplies, and handle clerical tasks as needed.
• Plan, coordinate, and support events and recruitment opportunities in collaboration with department leadership.

Skills

MS Office

Scheduling

Communication

Organization

Problem solving

Education

Bachelor’s degree preferred

Tools

Canvas

SSB Finance

WordPress

Emburse

BuyLU

Workday

Job description

Providing secretarial, administrative, and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and Admin office. Monitor budget, supervise student workers, order supplies, and other clerical tasks. Other administrative and secretarial tasks as needed.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide faculty and staff support to the Humanities Department and the College of Arts and Sciences, including LU Online.
• Work with department chair to plan, execute, and coordinate events, meetings, and recruitment opportunities for the Humanities Department, Public History Initiatives, and associated student organizations.
• These include CFAW, Experience LU, New London Day, Chaplains Museum promotion, and other student engagement events.
• Thorough knowledge of MS Office is essential.
• Knowledge of LU applications such as Canvas, SSB Finance, WordPress, Emburse, and BuyLU is helpful.
• Understand the basics of operational budget, P-Card policy, and how to arrange travel.
• Assist with website updates and social media.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s mission.

SUPERVISORY RESPONSIBILITIES

• Schedule and supervise student workers in the department as they assist with social media posting, department events, and other tasks as assigned.
• Delegate weekly tasks and provide clear instructions (written and verbal) detailing assigned tasks and expectations.
• Monitor and approve student worker hours in the Workday system weekly.

QUALIFICATIONS AND CREDENTIALS

• Education and Experience: Bachelor’s degree in related field preferred, with experience in a high-volume office setting.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

• Communication and Comprehension: Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
• Strong organizational skills.
• Computer and scheduling skills.
• Problem Solving: Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

PHYSICAL AND SENSORY ABILITIES

• Required to travel to local and campus locations.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. $15.38 - $18.27

The University is an Equal Opportunity Employer.

We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner.

In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.

It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job.

All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes.

The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements.

The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law.

Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

Located in the foothills of the Blue Ridge Mountains in Lynchburg, Va., Liberty University has been Training Champions for Christ since 1971. As one of the nation's largest Christian universities, Liberty employs a diverse community of faculty, staff, and student professionals who are united by a shared mission and commitment to excellence. Through their dedication and service, Liberty employees help create a collaborative, faith-driven environment that supports meaningful work and lasting impact.