Administrative Assistant I - Humanities

Liberty University; Lynchburg (VA); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Tuition assistance

Job summary

Liberty University in Lynchburg seeks an organized administrative assistant to provide secretarial and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and department office. The role includes monitoring budgets, supervising student workers, ordering supplies, and handling other clerical tasks.

You will support the Humanities Department, plan events, coordinate meetings and recruitment activities such as CFAW, Experience LU, and New London Day.

Qualifications

• Bachelor’s degree preferred with experience in a high-volume office setting.
• Strong communication skills, both verbal and written, within a university environment.
• Experience supporting faculty and coordinating events is a plus.

Responsibilities

• Provide faculty and staff support to the Humanities Department and the College of Arts and Sciences, including LU Online.
• Plan, execute, and coordinate events, meetings, and recruitment opportunities for the Humanities Department, Public History Initiatives, and associated student organizations.
• Assist with website updates and social media.
• Monitor budget and supervise student workers; order supplies and handle clerical tasks.

Skills

Verbal communication

Written communication

Organizational skills

Teamwork

Scheduling

Education

Bachelor's degree

Tools

MS Office

Canvas

SSB Finance

WordPress

Emburse

BuyLU

Job description

Providing secretarial, administrative, and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and Admin office. Monitor budget, supervise student workers, order supplies, and other clerical tasks. Other administrative and secretarial tasks as needed.

Essential Functions And Responsibilities

• Provide faculty and staff support to the Humanities Department and the College of Arts and Sciences, including LU Online.
• Work with department chair to plan, execute, and coordinate events, meetings, and recruitment opportunities for the Humanities Department, Public History Initiatives, and associated student organizations. These include CFAW, Experience LU, New London Day, Chaplains Museum promotion, and other student engagement events.
• Thorough knowledge of MS Office is essential. Knowledge of LU applications such as Canvas, SSB Finance, WordPress, Emburse, and BuyLU is helpful.
• Understand the basics of operational budget, P-Card policy, and how to arrange travel.
• Assist with website updates and social media.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s mission.

Supervisory Responsibilities

• Schedule and supervise student workers in the department as they assist with social media posting, department events, and other tasks as assigned.
• Delegate weekly tasks and provide clear instructions (written and verbal) detailing assigned tasks and expectations.
• Monitor and approve student worker hours in the Workday system weekly.

Qualifications And Credentials

Education and Experience

• Bachelor’s degree in related field preferred, with experience in a high-volume office setting.

Abilities And Competencies Essential To The Function Of The Job

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
• Strong organizational skills.
• Computer and scheduling skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Required to travel to local and campus locations.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

Working Conditions

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.