Administrative Assistant I CAS - PT

Liberty University, Inc.; Lynchburg (VA); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Liberty University, Inc. is seeking a part-time administrative assistant to provide secretarial and scheduling support for the College of Arts and Sciences. You will assist with event planning, manage department communications, monitor budgets, and supervise student workers.

You’ll also help with social media, website updates, and minute-taking for meetings. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work with students in

Qualifications

• Computer experience required with proficiency in Microsoft Office.
• Strong interpersonal and communication skills.
• Self-starter who can work with limited supervision.

Responsibilities

• Provide faculty and staff support to departments within the College of Arts and Sciences.
• Plan, execute, and coordinate department events and recruitment opportunities.
• Understand and coordinate budget basics and travel arrangements.
• Assist with website, social media, scheduling, and taking minutes of meetings.
• Adhere to Liberty University policies and represent the University professionally.

Skills

Interpersonal skills

Communication skills

Organizational skills

Self-starter

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Providing secretarial, administrative, and scheduling support for a Department in the College of Arts and Sciences, as assigned by the Chair. Monitor budget, supervise student workers, order supplies, and other clerical tasks. Plan and coordinate department events and update department social media pages. Other administrative and secretarial tasks as needed. Support College of Arts and Sciences initiatives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide faculty and staff support to departments within the College of Arts and Sciences.
• Plan, execute, and coordinate all department events, meetings, and recruitment opportunities such as CFAW, Experience LU, and other student engagement occasions.
• Understand the basics of operational budget, P-Card policy, and how to arrange travel.
• Remain abreast of existing and new technologies provided by the university in the areas of budget, website/social media, marketing, and human resources.
• Assist with website and marketing. Monitor departmental inbox daily. Facilitate scheduling of Department meetings as needed. Take minutes for business meetings.
• Strictly adhere to Liberty University policies, representing the University in an exemplary manner.
• Work effectively as a team member, embracing and fostering Liberty University’s mission.

SUPERVISORY RESPONSIBILITIES

Schedule and supervise the student workers in the department as they assist with social media posting, department events, and other tasks as assigned. Delegate weekly tasks and provide clear instructions (written and verbal) detailing assigned tasks and expectations. Approve student worker hours in the Workday system on a weekly basis.

QUALIFICATIONS AND CREDENTIALS

• Minimum Qualifications: Computer experience required, with proficiency in Microsoft Office. Strong interpersonal skills, well-organized, and desire to work with students. Well-developed communication skills are essential. Self-starter; works well without direct supervision.
• Preferred Qualifications: Bachelor’s degree, with experience in a high-volume office setting.

ABILITIES AND COMPETENCIES

• Communication and Comprehension: Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
• Strong organizational skills.
• Computer and scheduling skills.
• Problem Solving: Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

Required to travel to local and campus locations. May be required to sit to perform deskwork or type on a keyboard. Regularly required to hear and speak in order to effectively communicate orally. Regularly required to stand, walk, and climb stairs to move about the campus. Handle materials, reach overhead, kneel or stoop in order to conduct business. Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well-lit and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required to be an approved driver, as needed.

Time Type

Part time

Location

Onsite

Pay Range Compensation

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. $15.38 - $18.27

Benefits

• The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Equal Opportunity Employer

The University is an Equal Opportunity Employer.

We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner.

In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.

It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job.

All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes.

The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements.

The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law.

Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

Located in the foothills of the Blue Ridge Mountains in Lynchburg, Va., Liberty University has been Training Champions for Christ since 1971. As one of the nation’s largest Christian universities, Liberty employs a diverse community of faculty, staff, and student professionals who are united by a shared mission and commitment to excellence. Through their dedication and service, Liberty employees help create a collaborative, faith-driven environment that supports meaningful work and lasting impact.