Administrative Assistant - Helms School of Government

The Chronicle Of Higher Education, Inc.; Lynchburg (VA); On-site; USD 44,069,000 - 52,352,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

The Administrative Assistant at Liberty University’s Helms School of Government provides essential administrative and operational support to departmental leadership, faculty, and programs. The role handles daily office functions, travel coordination, events, and assists with financial and communication processes in line with university policies and the School’s mission.

Under the Dean and Director of Operations, duties include managing Human Resources imperatives, operations, and guest

Qualifications

• Ability to communicate clearly in writing and verbally.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and university systems.

Responsibilities

• Serve as representative for the Director of Operations and communicate on issues as needed.
• Coordinate travel arrangements and manage scheduling for students and faculty trips.
• Oversee purchasing, P-card reconciliation, and workplace operations to support department functions.
• Assist with HR-related tasks, contracts, and guidance for department activities.

Skills

Communication skills

Organizational skills

Computer skills

Education

Bachelor’s degree

0-1 years experience

2+ years preferred

Tools

Microsoft Office

Liberty University systems

Job description

An Administrative Assistant for the Helms School of Governmentprovides administrative and operational support to departmentalleadership, faculty, and programs. This role supports daily officefunctions, coordinates key activities such as travel and events,and assists with financial and communication processes to ensureefficient operations and alignment with Liberty University policiesand the School’s mission, while adapting to evolving departmentalneeds.

JOB SUMMARY

The Administrative Assistant supports the Helms School ofGovernment under the direction of the Dean and Director ofOperations. Duties include but are not limited to receiving,managing, and enforcing imperatives of the Dean and Directorfocusing on human resources, organizational operations, and guestoperations, and is the lead scheduler for all student and facultytrips. This position is supervised by the Director of Operationsand is responsible for daily operations of the department includingBuyLU purchasing of supplies and maintaining the appearance of thedepartment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Serves as a representative of the Director of Operations and isempowered to speak to issues as deemed necessary by the Director ofOperations.
• 1st contact for students and internships
• Faculty Meetings and Minutes
• Main custodian for HSOG Email
• Buy-LU – purchasing of supplies
• P-card reconciler for general, student, and professionaldevelopment
• Lead for work order submittal
• Travel arrangements for guests (hotel, rental car, andcontract)
• Lead Team Student Travel booking (outbound travel)
• Lead Classroom/professor led Travel booking (outboundtravel)
• Lead for pro-dev travel
• Manages departmental operational tools and workflows (MicrosoftPlanner, Microsoft Form, etc.)
• Coordinates communications and compliance for student and facultytravel
• Supports contract and MOU processing
• Provides administrative and operational support to faculty andacademic leadership in alignment with university procedures.
• Event Coordinator for Academic Welcome, guest lunches,student/club events, and academic related events
• CFAW and M/F Prospective Student Events
• Backup for submitting hiring requisitions in Workday
• Dean Assistant Scheduler
• Other responsibilities as required
• Strictly adheres to Liberty University policies, representing theUniversity in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’sChristian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Bachelor’s degree required
• 0-1 years of relevant experience required, 2+ yearspreferred
• Advanced knowledge of Microsoft Office Applications
• Institutional knowledge of Liberty University and itssystems
• Experience in managing multiple tasks and projects

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professionalmanner.
• Possess public communication skills that allow professionalrepresentation of Liberty University.
• Strong organizational skills.
• Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature.

Physical and Sensory Abilities

• May be required to travel as a chaperone for student tripslocally and around the country.

• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak in order to effectivelycommunicate orally.
• Regularly required to stand, walk, and climb stairs to moveabout the campus.
• Handle materials, reach overhead, kneel or stoop in order toconduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well lighted, and the noise level is moderate.Working environment may include facilitation of events outdoorsoccasionally.

Driving Requirements

If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure.

The position may also be eligible for comprehensivebenefits , including health insurance, retirement plans, andtuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal andstate statutes, all recruiting, hiring, training, and promoting forall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to therequirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject toreligious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs.