Administrative Assistant I CAS - PT

The Chronicle Of Higher Education, Inc.; Lynchburg (VA); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

The Chronicle Of Higher Education, Inc. in Lynchburg, VA is seeking a PT Administrative Assistant to provide secretarial, administrative, and scheduling support for a department of the College of Arts and Sciences.

Responsibilities include budget monitoring, supervising student workers, coordinating department events, and maintaining social media pages. The role requires proficiency with Microsoft Office, strong organization, and excellent communication.

Qualifications

• Computer experience required with proficiency in Microsoft Office.
• Strong interpersonal skills, well-organized, and desire to work with students.
• Well-developed communication skills are essential.
• Self-starter; works well without direct supervision.

Responsibilities

• Provide faculty and staff support to departments within the College of Arts and Sciences.
• Plan, execute, and coordinate all department events, meetings, and recruitment opportunities.
• Understand the basics of operational budget, P-Card policy, and how to arrange travel.
• Remain abreast of existing and new technologies provided by the university in the areas of budget, website/social media, marketing, and human resources.
• Assist with website and marketing. Monitor departmental inbox daily. Facilitate scheduling of Department meetings as needed. Take minutes for business meetings.
• Strictly adhere to Liberty University policies, representing the University in an exemplary manner.
• Work effectively as a team member, embracing and fostering Liberty University’s mission.

Skills

Interpersonal skills

Communication skills

Organization

Self-motivation

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Providing secretarial, administrative, and scheduling support for aDepartment in the College of Arts and Sciences, as assigned by theChair. Monitor budget, supervise student workers, order supplies,and other clerical tasks. Plan and coordinate department events andupdate department social media pages. Other administrative andsecretarial tasks as needed. Support College of Arts and Sciencesinitiatives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The role of the CAS Administrative Assistant PT may include anynumber of the following general responsibilities:

1. Provide faculty and staff support to departments within theCollege of Arts and Sciences.
2. Plan, execute, and coordinate all department events, meetings,and recruitment opportunities such as CFAW, Experience LU, andother student engagement occasions.
3. Understand the basics of operational budget, P-Card policy, andhow to arrange travel.
4. Remain abreast of existing and new technologies provided by theuniversity in the areas of budget, website/social media, marketing,and human resources.
5. Assist with website and marketing. Monitor departmental inboxdaily. Facilitate scheduling of Department meetings as needed. Takeminutes for business meetings.
6. Strictly adhere to Liberty University policies, representing theUniversity in an exemplary manner.
7. Work effectively as a team member, embracing and fosteringLiberty University’s mission.

SUPERVISORY RESPONSIBILITIES

• Schedule and supervise the student workers in the department as they assist with social media posting, department events, and othertasks as assigned.
• Delegate weekly tasks and provide clear instructions (writtenand verbal) detailing assigned tasks and expectations.
• Approve student worker hours in the Workday system on a weeklybasis.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

• Computer experience required, with proficiency in MicrosoftOffice.
• Strong interpersonal skills, well-organized, and desire to workwith students.
• Well-developed communication skills are essential.
• Self-starter; works well without direct supervision.

Preferred Qualifications

• Bachelor’s degree, with experience in a high-volume officesetting.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professionalmanner.
• Possess public communication skills that allow professionalrepresentation of Liberty University to a variety of business,government and community customers and associates.
• Strong organizational skills.
• Computer and scheduling skills.

Problem Solving

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature.

Physical and Sensory Abilities

• Required to travel to local and campus locations.
• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak in order to effectivelycommunicate orally.
• Regularly required to stand, walk, and climb stairs to moveabout the campus.
• Handle materials, reach overhead, kneel or stoop in order toconduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well-lit and the noise level is moderate. Workingenvironment also includes facilitation of events outdoorsoccasionally.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required fortravel in the performance of the essential functions of thisposition. Proof of a valid Virginia driver’s license, an acceptableDMV record, and liability insurance is required to be an approveddriver, as needed.

Time Type

Part time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, andtuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal andstate statutes, all recruiting, hiring, training, and promoting forall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to therequirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs.