Administrative Assistant I - ExtendED Learning Program

Washington County Public Schools; Hagerstown (MD); On-site; USD 27,000 - 48,000; Part time

Job summary

Washington County Public Schools seeks an Administrative Assistant I for the ExtendED Learning Program at InnovatED Learning Center. The role provides clerical support, manages student records, and assists with communications and program operations for the extended learning/evening program.

Requirements include a high school diploma or equivalent and at least 3 years of admin experience. Hours are 2:00pm–6:00pm Monday–Thursday and 12:00–4:00pm Friday, with compensation starting at $19.26/hour.

Qualifications

• Must have a high school diploma, GED, or equivalent.
• Three years of administrative/clerical experience.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and databases.

Responsibilities

• Maintain and organize student records and program documents.
• Respond to inquiries from students, families, staff, and the public in a timely, professional manner.
• Prepare reports, correspondence, and schedules; support program operations.
• Assist with registration, attendance, and basic administrative processes for the program.

Skills

MS Office

Records management

Communication skills

Time management

Databases

Confidentiality

Teamwork

Education

High school diploma, GED, or equivalent

Associate degree (preferred)

Tools

Student Information Systems

Databases

Microsoft Excel

Job description

Openings as of 8/28/2026

Administrative Assistant I - ExtendED Learning Program JobID: 15061

• Position Type: Secretarial/Clerical/ Administrative Assistant I
• Date Posted: 8/26/2026
• Location: InnovatED Learning Center
• Closing Date: 9/1/2026

Job Description:

Administrative Assistant I - ExtendED Learning Program

Position Overview:

The Administrative Assistant I provides administrative and clerical support for the extending learning/evening program at the InnovatED Learning Center. The position is responsible for processing and maintaining accurate student records, responding to inquiries, supporting communication and program operations, and assisting with administrative processes to ensure the effective operation of the program.

• Location: InnovatED Learning Center (School Year 2025-2026 Boyd J. Michael, III Technical High)
• Compensation: Grade 6 Step 1 with a starting hourly rate of $19.26. Potential future earnings for this position on the ESP Salary Scale are $19.26 - $34.84
• Schedule: 4 Hours/Day; 2:00pm-6:00pm (Mon-Thu) and 12:00-4:00pm (Friday)
• Education:Must be at least 18 years old; Must hold a high school diploma, GED, or equivalent
• Experience: Three (3) years of successful experience in administrative assistance, secretarial work, or office management.
• Knowledge/Skills/Abilities:
  • Excellent written, verbal, and interpersonal communication skills.
  • Demonstrated organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
  • Demonstrated proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams) as well as databases, student information systems, and other electronic systems.
  • Ability to prepare reports, correspondence, and maintain accurate records.
  • Ability to exercise sound judgment, maintain confidentiality, and work independently.
  • Ability to establish and maintain effective working relationships with students, staff, families, community agencies, and the public.
• Attendance: Regular and predictable attendance is anessential function of this position.
• Accommodations: Ability to perform essential job functions with or without reasonable accommodations.

Preferred Qualifications:

• Associate degree in Business Administration, Education, Office Management, or a related field.
• Experience working in a public school system or educational setting.
• Experience working with student information systems or other school-based databases.

Role Responsibilities:

• Collect, organize, maintain, and disseminate information and records related to the extended learning/evening program.
• Maintain confidential student, personnel, and departmental records in accordance with applicable laws, regulations, and Board policies.
• Respond to inquiries from staff, students, families, community agencies, and the public in a professional, courteous, and timely manner.
• Utilize department software, student information systems, databases, and electronic communication platforms to maintain accurate records and reports.
• Prepare correspondence, reports, forms, schedules, and other administrative documents as needed.
• Provide clerical and administrative support to the principal and program staff.
• Assist with registration, enrollment, attendance, documentation, and other administrative processes associated with the extended learning program.
• Assist with opening and closing procedures for each school year and support program projects and initiatives.
• Maintain organized electronic and paper files and ensure information is readily accessible to authorized personnel.
• Professionalism: Demonstrate a courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Other Duties: Perform additional tasks as assigned. This position may be required to provide clerical/administrative support at Boyd J. Michael, III Technical High School.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below.

• Mobility: Work is primarily performed in an office environment. Ability to sit for extended periods while operating a computer and other office equipment. Ability to move throughout the office and school buildings as needed.
• Communication: Ability to communicate effectively using sight, hearing, speech, and reading.
• Stress Management: Ability to maintain emotional composure and professionalism while managing multiple priorities and interruptions.
• Physical Demands:
  • Ability to lift, carry, move, and transport materials weighing up to 20 lbs. on a regular basis.
  • Ability to bend, crouch, stoop, reach, walk stairs, and climb as necessary.
• Working Conditions: May be exposed to frequent interruptions, moderate noise levels, and a fast-paced office environment.