Administrative Assistant I (Elementary)

Alexandria City Public Schools; Alexandria (VA); On-site; USD 33,000 - 41,000; Full time

Job summary

Alexandria City Public Schools is seeking an Administrative Assistant I to support assigned administrators and departments. This 12-month position involves secretarial tasks, records management, and handling inquiries from internal and external sources.

The role reports to the School Principal and offers an hourly wage range as part of the ACPS Support Salary Scale. Candidates should have a high school diploma and related experience. This is a full-time, on-site position in Alexandria, VA.

Qualifications

• High school diploma or equivalent required.
• Job-related experience with increasing levels of responsibility.

Responsibilities

• Coordinates schedules, meetings and activities to support administrators and department staff.
• Maintains files and records (manual/computer; confidential/non-confidential) for documentation.
• Maintains school funds/records for field trips, fundraisers and donations.
• Monitors department activities to ensure goals, timelines and compliance.
• Prepares reports, memos and letters to document activities.
• Responds to inquiries from staff, parents, students, and public agencies.
• Supports administrative staff with duties and provides assistance.
• Attends meetings/workshops to record events and relay information.
• Assists other personnel to ensure efficient work environment.

Skills

Experience in field

Education

High school diploma

Job description

Job Description:

The Administrative Assistant I - Elementary provides secretarial support to assigned Administrator(s) or Department(s); establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. This 12-month Support position reports to the School Principal.

Qualifications:

• Education: High school diploma or equivalent.
• Experience: Job related experience within specialized field with increasing levels of responsibility required.

Essential Functions:

• Coordinates schedules, meetings and activities for the purpose of supporting administrator/department staff with operational activities.
• Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintains all monies collected (e.g. field trips, school fund raising activities, school monetary donations, etc.) for the purpose of keeping accurate school financial records for all school Activity Funds .
• Monitors assigned departmental activities and/or program components (e.g. travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
• Prepares a variety of written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
• Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.

Compensation:

Grade 20 of the ACPS Support Salary Scale, Hourly wage of $24.31 to $29.90 an hour (Additional factors in calculation, including hours, # of days, etc.)

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.
• Public Health Compliance - Must follow safety and health protocols.