Administrative Assistant I - Career Services

Georgia Gwinnett College; Lawrenceville (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

Georgia Gwinnett College is seeking an Administrative Assistant I for Career Services. This full-time role involves providing essential administrative support, managing day-to-day operations, and serving as the first point of contact for students and faculty. Ideal candidates will possess effective communication skills and relevant experience in an office environment.

Benefits

Comprehensive benefits package

Professional development opportunities

Competitive compensation

Qualifications

• 1 year of previous Administrative Assistant or related office experience required.
• Advanced clerical and organizational skills preferred.
• 2-3 years administrative assistant experience is a plus.

Responsibilities

• Serve as first point of contact for students at career services.
• Manage daily operations and maintain supplies and technology.
• Assist with student appointments and address their needs.

Skills

Effective listening

Verbal communication

Interpersonal skills

Multi-tasking

Proficient in Microsoft Office Suite

Education

High School or GED

Job description

Job Title: Administrative Assistant I - Career Services
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 285539
About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Administrative Assistant I performs routine administrative duties and provides staff support for Career Services. This position is responsible for assisting with the organization and administration of the day-to-day operations of the department. This position serves as first point of contact to all students, employers, faculty and staff.

Responsibilities

Function 1 -
Serve as first point of contact with students who interact with CDAC in person, by phone, by email, and through programs as well as in the GGC community as a whole.

Function 2 -
Address student needs and requirements including making appointments with the correct staff person, providing instructions on how to use a variety of resources, and giving basic advice.

Function 3 -
Make appropriate arrangements with facilities, catering and other related vendors as well as develop and maintain collegial professional relationships with the appropriate individuals.

Function 4 -
Manage the operations of the department and the lending closet, to include ensuring all supplies are on hand, the physical space is maintained, technology is in working order, and any related matters are handled in a timely, accurate and organized manner.

Function 5 -
Remain familiar with the various software systems that support student progress toward career and/or graduate school and use the systems as required to ensure that students are appropriately supported.

Function 6 -
Adhere to and assist director with budget processing and procedures as requested.

Function 7 -
Manage the clerical administrative functions for the director and other professional staff.

Function 8 -
Perform other duties as assigned

Required Qualifications

• High School or GED
• 1 year of previous Administrative Assistant or related office experience

Preferred Qualifications

• Advanced clerical and organizational skills
• 2-3 years administrative assistant experience

Knowledge, Skills, & Abilities

ABILITIES
Effective listening, verbal communication and interpersonal skills

Ability to multi-task

SKILLS
Proficient in Microsoft Office Suite (Word, Excel, etc.)

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at [phone] or email [e-mail].

Background Check

• Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.