Administrative Assistant I

Oklahoma Department of Mental Health and Substance Abuse Services; Vinita (OK); On-site; USD 19,000 - 26,000; Full time

Job summary

The Oklahoma Department of Mental Health and Substance Abuse Services, through the Oklahoma Forensic Center in Vinita, OK, seeks an Administrative Assistant for the Quality Assurance and Performance Improvement Department. The role focuses on data collection, audits for accreditation, and maintaining confidential files.

Typical hours are 8:00am–4:30pm, Monday–Friday, with full-time status and a starting hourly rate of $16.58.

Qualifications

• Bachelor’s degree or four years of technical clerical, administrative, secretarial or general office work; or an equivalent combination of education and experience.
• Applicant must be able to pass an OSBI background check.

Responsibilities

• Ability to obtain and track factual data and input into various monitoring modalities.
• Perform audits on facility departments to ensure compliance with accreditation standards.
• Daily monitoring for Risk Assessment items, develop and maintain confidential or complex files.
• Review and edit documents and reports, examine and verify reports and other documents for completeness, appropriateness, adequacy and conformity to established requirements and resolves discrepancies and refers complex discrepancies to appropriate staff.

Education

Bachelor’s degree or four years of technical clerical, administrative, secretarial or general office work; or an equivalent combination of education and experience.

Job description

Administrative Assistant

Join a team that CARES!

Here at ODMHSAS, we believe in I.C.A.R.E. - Integrity, Compassion, Accountability, Respect, and Excellence. Our mission is to promote healthy communities and provide the highest quality care to enhance the wellbeing of all Oklahomans. We take that very seriously - because we care!

About us:

Come grow with us! The Oklahoma Forensic Center (OFC) located in Vinita, OK is a 24 hour/365 day secure inpatient forensic facility that provides jail competency services for the State of Oklahoma. Currently, OFC has 268 beds for consumers who have been found incompetent for adjudication or adjudicated as Not Guilty by Reason of Insanity.

About the Position:

The incumbent in this position will serve in the Quality Assurance and Performance Improvement Department with responsibilities to include: Ability to obtain and track factual data and input into various monitoring modalities, perform audits on facility departments to ensure compliance with accreditation standards, daily monitoring for Risk Assessment items, develop and maintain confidential or complex files, utilize data processing equipment to provide requested information, review and edit documents and reports, examine and verify reports and other documents for completeness, appropriateness, adequacy and conformity to established requirements and resolves discrepancies and refers complex discrepancies to appropriate staff and other duties as assigned.

Job Type/Salary:

• Open/Close dates: 9/16/2026-until filled
• Full-time
• Hourly pay: $16.58
• 8:00am-4:30pm, M-F
• FLSA Status: Non Exempt
• Primary Work Location/Department: Oklahoma Forensic Center, Vinita Ok / QAPI
• Vacancies: 1

Minimum Qualifications and Experience:

• Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial or general office work; or an equivalent combination of education and experience.

Special Requirements:

• Applicant must be able to pass an OSBI background check.
• Some agencies may require frequent job-related travel for certain positions.
• Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.
• Some agencies may require a specific bachelor’s degree or college hours.
• Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Great Reasons to Work with Us:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Student Loan repayment options
• Training opportunities for CEU requirements

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.

Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is a n Equal Opportunity Employer.