Administrative Assistant I

Talentify; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify in Plant City, FL is seeking an Administrative Assistant I to support daily sales operations, focusing on data accuracy, data entry, invoicing, order processing, and export documentation management.

This 100% onsite, temporary role requires proficiency with Word, Excel, and Outlook, a 50–60 WPM word processing speed, and strong attention to detail. Schedule is Monday–Friday, 40 hours, with a 1‑hour lunch break, in a professional office environment.

Qualifications

• Proficiency with MS Word, MS Excel, and Outlook.
• Word processing speed of 50-60 WPM.
• Experience with data entry, invoicing, and order processing.
• Strong attention to detail and organizational skills.

Responsibilities

• Perform accurate and timely data entry
• Process invoices and customer orders
• Manage export documentation for shipments
• Provide administrative support for daily sales operations
• Maintain organized files and records
• Communicate professionally via phone and email

Skills

MS Word

MS Excel

Outlook

Data entry

Invoicing

Order processing

Attention to detail

Organizational skills

Job description

Job Title

Administrative Assistant I

Location

Plant City, FL (100% onsite)

Job Summary

A leading company in the food distribution industry is seeking an Administrative Assistant I to support daily business operations at its Plant City, FL facility. This role focuses on data accuracy, organization, and administrative support for sales operations, including data entry, invoicing, order processing, and export documentation management.

Contract Details

• Contract Type: Temporary/Contract assignment
• Schedule: Monday through Friday, 8:00 AM - 5:00 PM, with a 1-hour unpaid lunch break
• Hours: 40 hours per week (approximately 680 total hours)
• Overtime: Not anticipated
• Travel: None required
• Work Arrangement: 100% onsite; no hybrid or remote option

Key Responsibilities

• Perform accurate and timely data entry
• Process invoices and customer orders
• Manage export documentation for shipments
• Provide administrative support for daily sales operations
• Maintain organized files and records
• Communicate professionally via phone and email

Required Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook
• Word processing speed of 50-60 WPM
• Prior experience in data entry, invoicing, and order processing
• Strong attention to detail and organizational skills
• Ability to work full-time onsite in Plant City, FL

Preferred Qualifications

• Experience with export documentation management
• Prior administrative or clerical experience in a distribution or logistics environment
• Strong written and verbal communication skills

About the Role

This position offers the opportunity to support a fast-paced sales operations team within a well-established food distribution company. Candidates should be comfortable working in a structured, professional office environment with a business casual dress code. In-person interviews will be conducted for this role. Competitive rate offered; compensation details to be discussed during the interview process.