Administrative Assistant I

Halff Associates, Inc.; Tampa (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Paid time off and holidays

401(k) plan

Job summary

Halff Associates, Inc. in Tampa, FL is seeking a Marketing Administrative Assistant I to support the marketing team, develop content, and coordinate promotional activities. You will help implement strategies and ensure brand consistency across channels.

The role includes researching industry trends, assisting with email campaigns, and collaborating with engineers and project managers to gather information for materials. Strong writing and organizational skills are essential.

Qualifications

• Bachelor's or higher preferred in marketing, business, or communications.
• Proficient in writing and visuals for marketing materials.
• Experience with marketing tools, CRMs, and Adobe Creative Suite is a plus.
• Ability to travel to various work locations.

Responsibilities

• Create content for marketing channels and promotional materials.
• Research industry trends and potential clients to inform strategies.
• Analyze campaigns and provide actionable insights.
• Execute email marketing campaigns and coordinate with teams.
• Ensure brand consistency across channels.
• Provide administrative support including calendars and filing.

Skills

Content creation

Graphic design basics

Market research

Data analysis

Written & verbal communication

Task management

CRM software

Education

High school diploma or equivalent

Bachelor's degree in Marketing/Business/Communications or related field

Adobe Creative Suite familiarity

Tools

Microsoft Office

Adobe Creative Suite

Marketing tools & platforms

SEO basics

CRM tools

Job description

Marketing Administrative Assistant I - various locations

As a Marketing Assistant I their role will be in supporting the marketing team to enhance our brand presence and promote our services. You will be responsible for executing marketing strategies, coordinating promotional activities, and collaborating with departments to ensure the successful implementation of marketing initiatives.

Level:

Works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job.

What you will do:

• Develop engaging content for various marketing channels, including promotional materials.
• Conduct research on industry trends, competitors, and potential clients to inform marketing strategies.
• Analyze marketing data and metrics to evaluate the effectiveness of campaigns and provide insights for improvement.
• Assist in the creation and execution of email marketing campaigns to reach target audiences.
• Work closely with the marketing team, as well as cross-functionally with engineers and project managers, to gather information for marketing materials.
• Ensure brand consistency across all communication channels and materials.
• Administrative Support: Provide general administrative support, including organizing files, managing calendars, and handling correspondence.

What you will need:

• Proficient in creating written and visual content for marketing purposes.
• Basic knowledge of graphic design tools for creating marketing materials.
• Ability to conduct market research using various tools and platforms.
• Strong analytical skills to interpret data and provide actionable insights.
• Excellent written and verbal communication skills for effective collaboration and presentation.
• Ability to manage multiple tasks, prioritize deadlines, and maintain attention to detail.
• Comfortable using marketing tools, CRMs, and software relevant to the role.
• High school diploma or equivalent required. Bachelor's degree in Marketing, Business, Communications, or a related field preferred.
• Previous internship or entry-level experience in marketing preferred. Preferably in a similar role within the engineering or consulting industry.
• Proficient in Microsoft Office Suite and experience with marketing tools and platforms.
• Familiarity with graphic design tools (e.g., Adobe Creative Suite) is a plus.
• Familiarity with engineering terminology and industry trends is a plus.
• Basic understanding of SEO principles and digital marketing strategies.
• Prolonged periods of sitting or standing at a desk and working on a computer.
• Must be able to lift up to 20 pounds.
• Must be able to travel to various work locations.
• May need to access and navigate job sites and construction areas.

Company Overview:

Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.

Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways.

Halff has over 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Arizona, and Georgia.

We offer excellent benefits, including but not limited to:

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP) waiti ..