Administrative Assistant I

Halff Associates, Inc.; Tallahassee (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, prescription and life

PTO and 8 holidays

401(k) plans

ESOP

Job summary

Halff Associates, Inc. is seeking a Marketing Administrative Assistant I to support the marketing team across multiple locations, including Tallahassee.

The role focuses on content development, promotional activities, and ensuring brand consistency while coordinating with engineers and project managers. The position requires strong written and verbal communication, basic graphic design skills, and the ability to manage multiple tasks with attention to detail.

Qualifications

• High school diploma required; Bachelor’s degree in Marketing/Business/Communications preferred.
• Experience via internships or entry-level roles in marketing or engineering/consulting environment is valued.
• Proficient in Microsoft Office; familiarity with marketing platforms is a plus.

Responsibilities

• Develop engaging content for marketing channels and materials.
• Conduct industry research to inform strategies and campaigns.
• Analyze campaign data and provide insights for improvement.
• Assist in email marketing campaigns to reach target audiences.
• Collaborate with marketing, engineering, and project teams to gather material.

Skills

Content creation

Graphic design basics

Market research

Data analysis

Communication

Multitasking

CRM tools

Microsoft Office

Adobe Creative Suite

SEO basics

Education

High school diploma

Bachelor's degree preferred

Tools

Adobe Creative Suite

CRM software

Marketing tools

Job description

Marketing Administrative Assistant I - various locations

As a Marketing Assistant I their role will be in supporting the marketing team to enhance our brand presence and promote our services. You will be responsible for executing marketing strategies, coordinating promotional activities, and collaborating with departments to ensure the successful implementation of marketing initiatives.

Level:

Works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job.

What you will do:

• Develop engaging content for various marketing channels, including promotional materials.
• Conduct research on industry trends, competitors, and potential clients to inform marketing strategies.
• Analyze marketing data and metrics to evaluate the effectiveness of campaigns and provide insights for improvement.
• Assist in the creation and execution of email marketing campaigns to reach target audiences.
• Work closely with the marketing team, as well as cross-functionally with engineers and project managers, to gather information for marketing materials.
• Ensure brand consistency across all communication channels and materials.
• Administrative Support: Provide general administrative support, including organizing files, managing calendars, and handling correspondence.

What you will need:

• Proficient in creating written and visual content for marketing purposes.
• Basic knowledge of graphic design tools for creating marketing materials.
• Ability to conduct market research using various tools and platforms.
• Strong analytical skills to interpret data and provide actionable insights.
• Excellent written and verbal communication skills for effective collaboration and presentation.
• Ability to manage multiple tasks, prioritize deadlines, and maintain attention to detail.
• Comfortable using marketing tools, CRMs, and software relevant to the role.
• High school diploma or equivalent required. Bachelor's degree in Marketing, Business, Communications, or a related field preferred.
• Previous internship or entry-level experience in marketing preferred. Preferably in a similar role within the engineering or consulting industry.
• Proficient in Microsoft Office Suite and experience with marketing tools and platforms.
• Familiarity with graphic design tools (e.g., Adobe Creative Suite) is a plus.
• Familiarity with engineering terminology and industry trends is a plus.
• Basic understanding of SEO principles and digital marketing strategies.
• Prolonged periods of sitting or standing at a desk and working on a computer.
• Must be able to lift up to 20 pounds.
• Must be able to travel to various work locations.
• May need to access and navigate job sites and construction areas.

Company Overview:

Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.

Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways.

Halff has over 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Arizona, and Georgia.

We offer excellent benefits, including but not limited to:

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP) waiti ..