Administrative Assistant I

Principle Auto Group; Rock Falls (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant I to support the Office of Land Management. This role involves assisting in the planning and administration of operational programs, managing data collection, and creating reports. The ideal candidate will have strong organizational and communication skills, with a focus on detail and efficiency. Join a team dedicated to preserving Illinois' natural resources while enjoying a dynamic work environment. This position offers a chance to make a meaningful impact while benefiting from excellent state employee perks, including health insurance and retirement plans.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Deferred Compensation Options

State Holidays

Paid Time Off

Qualifications

• Requires a Bachelor's degree in public or business administration.
• One year of professional experience in a relevant field is required.

Responsibilities

• Assist in planning and administering operational programs.
• Collect data and create reports for regional management.
• Serve as a working supervisor and respond to public inquiries.

Skills

Public Administration

Business Administration

Budget Management

Data Collection

Report Creation

Attention to Detail

Communication Skills

Education

Bachelor's Degree

Tools

Spreadsheet Software

Job description

Salary: Anticipated Starting Salary $5,423 Monthly; Full Range $5,423 - $7,721 Monthly

Job Type: Salaried

Category: Full Time

County: Whiteside

Number of Vacancies: 1

Bargaining Unit Code: RC028

Merit Comp Code

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the ~~~ website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

The Illinois Department of Natural Resources is looking to hire an Administrative Assistant I for The Office of Land Management. This position will assist in the planning, directing, and administering of all operational programs for the Region I area; collect data and create reports and spreadsheets; perform duties as regional timekeeper for assigned staff; and work in conjunction with Site superintendents of state parks, fish and wildlife areas, state forests and recreation areas to determine appropriate needs for new equipment or repair work.

Essential Functions

• Serves as staff assistant to the Regional Land Manager.
• Assists staff with regional fiscal and budgetary responsibilities including the monitoring of vouchers, maintenance contracts, and contractual repair work bidding.
• Serves as working supervisor.
• Responds to public inquiries in person, correspondence, or by phone.
• Performs other duties as required or assigned which are reasonably with the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience, in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of working knowledge of agency policy and procedures.
• Two (2) years of professional experience developing office practices, policies, and procedures.
• Two (2) years of professional experience using technology and software to track, manage, and improve the operations of a large office or programs.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while working on multiple projects.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.
• Valid driver's license.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.

Agency and Division Statement

Charged with preserving, protecting and promoting Illinois' natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Work Hours and Location

Work Hours: Monday - Friday 8:00 AM - 4:00 PM, 30 min. Lunch

Work Location: 816 E 2nd St, Rock Falls, IL 61071

APPLICATION INSTRUCTIONS

Use the 'Apply' button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

The main form of communication will be through email. Please check your 'junk mail', 'spam', or 'other' folder for communication(s) regarding any submitted application(s).