Administrative Assistant I

Murray State University; Murray, Northern (KY, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Murray State University in Murray, KY seeks an administrative assistant to provide essential office support, budgeting help, and coordination for multiple programs. The role requires strong communication, organization, and the ability to handle a fast-paced environment.

Two years of college credit and experience with MS Office Suite are preferred. This regular full-time, non-exempt position offers a 12-month term in a campus setting with opportunities for growth.

Qualifications

• Two years of administrative experience in a university, business or government office.
• Excellent communication and interpersonal skills, supervisory, multi-tasking, and organizational skills required.
• Must be able to quickly adapt to address changing circumstances and personalities.

Responsibilities

• First point of contact for office visitors; answer phone and draft messages, write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in managing all budget activities including accounting.
• Organize and maintain electronic and paper files of grant documents, accounting documents and resources.
• Assist with website updates, social media, and office calendar.
• Mange office supply inventory and ordering as well as outside vendor requests.
• Manage scheduling of meeting rooms, food ordering, pickup/delivery for meetings and events.

Skills

Administrative experience

Communication

Organizational skills

Multitasking

Adaptability

Education

Two years of college credit

Tools

MS Office Suite

Job description

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment

Type of Employment Regular Full-Time

Work Location

Work Location Murray, KY

Employment Term

Employment Term 12 Months

Position Type

Position Type Staff - Non-Exempt (Hourly)

Staff Grade

Staff Grade 102

Summary of Job Duties and Responsibilities

• First point of contact for office visitors; answer phone and draft messages, write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in managing all budget activities including accounting.
• Organize and maintain electronic and paper files of grant documents, accounting documents and resources.
• Assist with website updates, social media, and office calendar.
• Mange office supply inventory and ordering as well as outside vendor requests.
• Manage scheduling of meeting rooms, food ordering, pickup/delivery for meetings and events.
• Assist with travel arrangements for staff.
• Assist Director and staff with quarterly and annual reports as well as other tasks.
• Develop a working relationship with our host as well as our program offices of UofL and UK schools of medicine.
• Be able to travel in our 12-county region as well as statewide meetings and conferences.
• Two years of college credit.

Minimum Experience and Skill Requirements

• Two years of administrative experience in a university, business or government office. Additional college education and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, memory for verbal or written directions and details, and ability to plan and make decisions.
• Excellent communication and interpersonal skills, supervisory, multi-tasking, and organizational skills required.
• Must have pleasant, proactive personality and ability to handle demanding situations.
• Must be able to quickly adapt to address changing circumstances and personalities.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.

Posting Date

Posting Date 09/03/2026

Closing Date

Closing Date 09/17/2026

Open Until Filled No

Physical Demands

• Normal for office environment.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of two years of college credit?
  • Yes
  • No
• * How many years of administrative experience do you have?

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other Document

412 Sparks Hall Murray, KY 42071 - [e-mail] - [phone]