Accounting Specialist

Murray State University; Murray (KY); On-site; USD 21,000 - 23,000; Full time

Job summary

Murray State University is seeking an Accounting Specialist to support routine fiscal tasks for restricted funds, including grant reconciliations and invoicing. You will supervise student workers and help with general office duties within the Accounting and Financial Services department.

The role is a regular full-time, hourly position located in Murray, KY. Responsibilities include handling receivables, BDMS indexing, and ensuring accurate financial reporting across grants and departments.

Qualifications

• Two years of college in business-related field or equivalent.
• Strong keyboarding and data-entry skills with attention to detail.
• Proficiency in Microsoft Office and basic accounting practices.

Responsibilities

• Review grant e-print reports for completeness and accuracy.
• Prepare and send final invoices to agencies.
• Reconcile and close grants after final payment.
• Index grant documents in BDMS and process receivables.
• Prepare monthly invoices and manage petty cash and checks.
• Supervise student workers and assist with office duties.

Skills

Microsoft Office

Interpersonal skills

Communication skills

Attention to detail

Data entry

Office management

General accounting

Education

Two years of college in a business-related field

Job description

Posting Number:

20270034NE

Job Title:

Accounting Specialist

Number of Vacancies:

1

About Murray State:

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits:

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment:

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment:

Regular Full-Time

Work Location:

Murray, KY

Employment Term:

12 Months

Position Type:

Staff - Non-Exempt (Hourly)

Department:

Accounting and Financial Services

Summary of Job Duties and Responsibilities:

Routine fiscal tasks of restricted funds, including grant and cost sharing reconciliations, and agency invoicing and reporting as well as office administrative and accounting duties.

• Specific Job Duties:
  • Review month e-print reports to ensure documentation is complete and accurate for permanent grant file
  • Prepare and send final invoices to agencies
  • Reconcile and initiate closing of grants once final payment is received
  • Index grant documents in BDMS
  • Process receivables
  • Prepare and send monthly BVC invoices
  • Annual subcontract monitoring
  • Supervise student workers
• Office Administrative duties include:
  • Coordinate ordering office supplies
  • Maintain office purchasing card
• Office Accounting duties include:
  • Reconcile and mail checks
  • Petty Cash
• Perform other duties as requested by supervisory personnel

Minimum Education Requirements:

• Two years of college in a business-related field

Minimum Experience and Skill Requirements:

• Four years of general accounting/bookkeeping experience. Additional related education may be exchanged for up to two years of required experience.
• Must possess excellent office, organization, interpersonal and communication skills.
• Computer skills required, including knowledge of Microsoft Office programs.
• Must be able to work with a variety of people.
• Ability to work with details, memory for oral and written directions, alertness, initiative, ability to plan and make decisions and excellent communication and interpersonal skills.
• Keyboarding, office management and procedures, word processing, database management, microcomputer, and other office machines.

Posting Date:

09/04/2026

Closing Date:

09/18/2026

Open Until Filled:

No

Hourly Rate/Annual Salary:

$15.95 (Additional pay dependent upon qualifications)

Staff Grade:

104

Work Hours:

• Normal working hours

Physical Demands:

• Normal for office environment