Administrative Assistant I

Talentify; Los Angeles (CA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Care Plan

Life Insurance

Paid Holidays

Flexible Spending Account (FSA)

Paid Vacation Time

Sick Time

401(k) Retirement Plan

Competitive wages

Stability and career advancement

Continuing Education Opportunities

Job summary

Tarzana Treatment Centers, Inc. is seeking an Administrative Assistant to provide essential support to the Administration department and administrators. The role requires professional communication, meticulous record-keeping, and the ability to manage multiple tasks in a fast-paced environment.

The position includes coordinating meeting logistics, taking minutes, handling high-volume calls, and maintaining confidential files and contracts while supporting ongoing organizational operations.

Qualifications

• High school diploma required; two-year college degree preferred.
• Extensive secretarial skills and knowledge of computer systems preferred.
• Two consecutive years in administration in a mental health or chemical dependency facility preferred.

Responsibilities

• Provides administrative support to the Administration department, the Administrator and the various directors.
• Works with the administrative secretaries to provide the appropriate department support and coverage.
• Responsible for answering a high-volume of calls in a professional and courteous manner. Takes down accurate messages and directs this the appropriate person.
• Arranges for, schedules, and identifies meeting locations for committees.
• Keeps records and meeting minutes for the various committees as assigned. Responsible for sending reminders to committee members.
• Prepares meeting materials and sends documents out to attendees in advance of the meeting.
• Assist in filing and organizing of contracts, correspondence and mail.
• Assist in the logging, scanning and routing of mail as directed.
• Reviews and processes all contracts, both governmental and non-governmental.
• Maintains a current file of all facility licenses, contracts and/or applications and assists with follow- ups.
• Performs other administrative duties, as assigned by the Administrator or President.

Education

High school diploma

Two year college degree

Job description

Position Title

Administrative Assistant

Department

Administration

Reports To

Administrator

POSITION SUMMARY

Provides administrative assistance to the administrator and administrative personnel.

HOURS

8 per Day / 5 Days per Week

Benefits Package

• Medical Insurance
• Dental Insurance
• Vision Care Plan
• Life Insurance
• Paid Holidays
• Flexible Spending Account (FSA)
• Paid Vacation Time
• Sick Time
• 401(k) Retirement Plan
• Competitive wages
• Stability and career advancement
• Continuing Education Opportunities

CATEGORIES OF DUTIES

1. Provides administrative support to Administration department, the Administrator and the various directors.
2. Works with the administrative secretaries to provide the appropriate department support and coverage.
3. Responsible for answering a high-volume of calls in a professional and courteous manner. Takes down accurate messages and directs this the appropriate person.
4. Arranges for, schedules, and identifies meeting locations for committees.
5. Keeps records and meeting minutes for the various committees as assigned. Responsible for sending reminders to committee members.
6. Prepares meeting materials and sends documents out to attendees in advance of the meeting.
7. Assist in filing and organizing of contracts, correspondence and mail.
8. Assist in the logging, scanning and routing of mail as directed.
9. Reviews and processes all contracts, both governmental and non-governmental.
10. Maintains a current file of all facility licenses, contracts and/or applications and assists with follow- ups.
11. Performs other administrative duties, as assigned by the Administrator or President.

EDUCATION

High school diploma required. Two (2) year college degree, preferred. Extensive secretarial skills and knowledge of computer systems preferred.

EXPERIENCE

Two (2) consecutive years in administration in a mental health or chemical dependency facility, preferred.

SETTING

Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency.

EQUAL OPPORTUNITY EMPLOYER

Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices.

ADA REQUIREMENT

Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.