Administrative Assistant I

Michels Corporation; Lakeville (MN); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

401(k) Retirement Plan

FSA/HSA

Disability Insurance

Job summary

Michels Corporation is seeking an Administrative Assistant I to provide day-to-day administrative support under direct supervision. The role requires strong attention to detail and confidentiality.

Ideal candidates will multitask, prioritize, and present a professional image while supporting payroll and invoicing processes. Minimum qualifications include a high school diploma or GED and 0–3 years of related experience, plus strong communication skills.

Qualifications

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Experience in customer service (face to face and/or through telecommunications).
• Communication skills, both oral and written: accurate, clear and concise.
• Notary Public licensure or the ability to be trained and licensed as a Notary Public.
• Ability to assist management with development and assembly of presentation materials.
• Facilitate invoice billing: internal invoices and tracking/management of payment status.
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy.
• Other duties as assigned.

Responsibilities

• Assist with invoice billing and payment status tracking.
• Maintain payroll records and perform data entry tasks accurately.
• Prepare and assemble presentation materials for management meetings.
• Support management with administrative tasks and documentation.

Skills

Customer service

Verbal and written communication

Time management

Presentation materials

Invoice billing

Payroll records

Education

High School Diploma or GED

Notary Public licensure

Job description

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as a Service Desk Support Analyst can change yours

As an Administrative Assistant I you will provide day-to-day administrative support under direct supervision. The Administrative Assistant I position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image. The anticipated salary range is $22.00 - $27.50. This information reflects the anticipated base salary range for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• Health, Dental, and Life Insurance
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Short- and Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Assistance and Identity Theft Protection Plans
  (Benefits may vary based on position and location)

Why you?

• You thrive in fast-paced environments under tight deadlines
• You enjoy collaborating and communicating with your teammates
• You like to know your efforts are noticed and appreciated
• You have strong time management, verbal, and written communication skills
  

What it takes:

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Experience in customer service (face to face and/or through telecommunications)
• Communication skills, both oral and written: accurate, clear and concise
• Notary Public licensure or the ability to be trained and licensed as a Notary Public
• Ability to assist management with development and assembly of presentation materials.
• Facilitate invoice billing: internal invoices and tracking/management of payment status
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
• Other duties as assigned.

This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law.

Expected Salary Range: $22 USD - $27.50 USD

AA/EOE/M/W/Vet/Disability