Account Clerk II

Los Rios Community College District; Sacramento (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Los Rios Community College District is seeking an Account Clerk I to perform a variety of complex clerical accounting duties while maintaining financial and statistical records under minimal supervision.

Duties include handling changes funds, reconciling records, processing invoices, preparing bank deposits, and generating reports. The role also involves assisting with audits, payroll issues, and acting as a receptionist when needed.

Qualifications

• Two years of experience related to the duties.
• Education must be from an accredited institution.
• Promotional: One year of experience in Los Rios Community College District as an Account Clerk I.

Responsibilities

• Prepare change funds for revolving fund operations and reconcile records.
• Process invoices, verify balances, extensions, discounts and tax.
• Prepare and reconcile bank deposits and cash receipts; generate financial reports.
• Assist with audits, warrants, and payroll-related tasks; input purchasing requisitions.

Job description

Position Summary

Under minimal oversight, perform a variety of complex clerical accounting duties involving the maintenance of financial or statistical records.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting.

Typical Duties

Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies; compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss; prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website; perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies; prepare daily cash reports and accounts payable using accounting programs and reports; process incoming invoices by checking extensions, discounts and tax; verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions; perform financial calculations, such as calculations for student installment payment plans; prepare and input purchasing requisitions.

Prepare financial and statistical reports; process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables; handle student related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices; review requisitions for completeness and accuracy; assist with the audit of warrants before they are distributed; determine applicability of federal or state tax and apply correct rate; audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues; assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks; perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures; prepare journal entries and budget transfers. Perform related duties as assigned.

Minimum Qualifications

EXPERIENCE: Two years of experience related to the duties of the position.

Promotional: One year of experience in Los Rios Community College District as an Account Clerk I. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.