Administrative Assistant I

Mass General Brigham; Boston (MA); On-site; USD 50,000 - 58,000; Part time

Job summary

Mass General Brigham is seeking an Administrative Assistant I for an entry-level position that supports a department through various clerical tasks, scheduling, and handling inquiries. Ideal candidates will be organized, proficient in office tasks, and possess strong communication skills, working on-site 24 hours a week.

Qualifications

• High School Diploma or Equivalent required.
• 0-1 year administrative or secretarial experience preferred.
• Basic understanding of MS Office.

Responsibilities

• Perform administrative duties for the department.
• Prepare reports, meeting minutes, and correspondence.
• Manage schedules and arrange appointments.

Skills

Basic understanding of office procedures

Basic Proficiency in MS Office

Strong verbal & written communication skills

Strong customer service skills

Interpersonal skills

Education

High School Diploma or Equivalent

Job description

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Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

24 hours onsite

6 hours a day

8am to 3pm

Tuesday, Wednesday, Thursday

Summary

Job Summary

Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.

Essential Functions

Perform administrative duties for an individual, group, or department.

Prepare reports, meeting minutes and correspondence.

Create and edit documents, spreadsheets and presentations.

Manage schedules, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports.

Answer and transfer phone calls.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.

May work for one or several department professionals, division heads, officers, or managers.

Entry-level support role; performs routine tasks as directed and under close supervision.

Required for All Jobs

Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct)? No

Qualifications

Education

High School Diploma or Equivalent required

Experience

administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge, Skills & Abilities

Basic understanding of office procedures including filing, copying, scanning, printing and faxing.

Basic Proficiency in MS Office.

Ability to use phone system.

Managing one's own time and the time of others.

Strong verbal & written communication skills.

Strong customer service skills.

Strong interpersonal, written and oral skills.

Ability to use standard office equipment.

Physical Requirements

Additional Job Details (if applicable)

Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

80 Blossom Street

Scheduled Weekly Hours

24

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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