Administrative Assistant (Hybrid)

Tetra Tech BAS, Inc. in; Phoenix (AZ); Hybrid; USD 17,000 - 25,000; Part time

Job summary

Tetra Tech Solid Waste West (SWW) in Phoenix, AZ is seeking an Administrative Assistant for a hybrid, part-time role (24–32 hrs/week) to support the Methane Gas Group.

The position focuses on data handling, reporting, filing, and document preparation. Proficiency with Microsoft Office and strong organizational skills are essential for success in this role.

Qualifications

• Proficient with the PC and Microsoft Office suite (Access, Word, Excel, PowerPoint, Outlook) and other processing programs.
• Reporting experience, administrative writing skills, process management, organization, time management, information analysis, professionalism, and problem solving.
• Ability to create professional business documents (letters, reports, memoranda) with minimal oversight or editing.
• High School Diploma required; pursuing college education or degree preferred.

Responsibilities

• Manage data, compliance, and reporting for the Methane Gas Group.
• Prioritize tasks and complete them in a timely manner.
• Maintain filing system for reports, vendor invoices, work orders, and billing data.
• Collect, compile, and summarize information from diverse sources accurately and promptly.
• Prepare, assemble, process, and generate professional business documents.
• Coordinate maintenance of group equipment and vehicles, including shipping to manufacturers.
• Assist Project Coordinators/Project Managers as needed.

Skills

MS Office Suite

Administrative writing

Reporting experience

Process management

Organization

Time management

Information analysis

Problem solving

Education

High School Diploma

Tools

Microsoft Office

Excel

Job description

Administrative Assistant (Hybrid) (Finance)

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Tetra Tech Solid Waste West (SWW) is seeking an Administrative Assistant located in the Phoenix, AZ metropolitan area. This position will be part-time, approximately 24-32 hours per week. This position will have a hybrid schedule, requiring the selected individual to work in our Phoenix, AZ office on an as needed basis.

Your Role:

• Manage and maintain all aspects of data, compliance, and reporting for the Tetra Tech SWW Methane Gas Group.
• Prioritize assigned tasks and complete accordingly.
• Maintains filing system of reports, vendor invoices, work orders, and billing data on group server.
• Collect, compile, and summarize information from a variety of sources (e.g., reports, files, databases, individuals) in an accurate, thorough, and timely manner.
• Utilize data/information to appropriately complete, prepare, assemble, process, and/or generate reports in a timely manner and in accordance with applicable policies, procedures, and guidelines.
• Enters data electronically in an efficient manner and in the prescribed format.
• Communicates promptly with team regarding inconsistent or erroneous data.
• Prepare, assemble, process, and/or generate professional business documents.
• Assembles data/information to appropriately respond to inquiries, questions, or requests.
• Must be able to communicate with management and peers using professional diction.
• Proactively communicates accurate information to clients in a courteous, timely, and helpful manner.
• Resolves or facilitates the resolution of problems in a courteous and timely manner.
• Maintains confidentiality and security of information and materials.
• Provides proper back-up, filing, and archiving of data and reports.
• Maintains current, accessible, and organized training materials and reference manuals.
• Coordinate the maintenance of the Methane Gas Group equipment and vehicles, including shipping to manufacturers.
• Assists the efforts of Project Coordinators / Project Managers.

Qualifications:

• Must be proficient in the use of the PC, specifically with the Microsoft Office suite of products (Access, Word, Excel, PowerPoint, and Outlook) and other processing programs.
• Reporting experience, administrative writing skills, process management experience, organization skills, time management, information analysis, professionalism, and problem solving.
• Must possess the ability to create professional business documents (letters, reports, memoranda, etc.) with little to no oversight or editing.
• Must possess, at a minimum, a High School Diploma. Pursuing college education or college degree is preferred.

Life at Tetra Tech:

• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech:

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 25,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization: 197 SWW