Project Associate International Programs

Tetra Tech, Inc. in; Marlborough (MA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Hybrid work option

Benefits package

Job summary

Tetra Tech in Marlborough, MA seeks a Project Associate for International Programs. This full-time hybrid role supports project startup, reporting, travel coordination, and budget tasks within our Global Services Design Team, serving US government and international clients.

The position is based in Marlborough with a two-day remote option. You will collaborate with cross-functional teams, maintain documentation, and contribute to project lifecycle activities, gaining exposure to infrastructure

Qualifications

• Educational background as stated: Bachelor's degree in Business Management, International Studies or related field
• Two years of project assistant or project-based/consulting experience recommended
• Strong time management to meet deadlines and priorities
• Proven communication skills, written and verbal
• US Citizenship or Permanent Residence; background screening required

Responsibilities

• Support project startup activities including developing workplans and safety/doc quality plans
• Prepare project reports, letters, and deliverables; assemble design deliverables
• Maintain project templates and documentation organization; perform quality control reviews
• Assist in travel coordination: bookings, visas, medical clearance
• Support budget monitoring and financial tracking; prepare RFIs and client meeting materials
• Coordinate with internal GLS groups (finance, contracts, HR, engineering)

Skills

MS Office 365

Communication skills

Team collaboration

Time management

US Citizenship/PR

Education

Bachelor's degree in Business Management, International Studies or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Project Associate International Programs (Finance)

Tetra Tech is adding a Project Associate, International Programs to our Global Services Design Team, based in our Marlborough, Massachusetts Office. This is an early-in-career position that provides an excellent opportunity to break into the world of international consulting and project management, with a focus on the design, development and implementation of infrastructure programs.

At Tetra Tech, our Global Services Design Team provides comprehensive architecture and engineering solutions for U.S. Government clients and other multilateral donors worldwide in both the military/defense and international development sectors. We specialize in infrastructure program planning and due diligence, facility and utility planning, design, and construction services throughout the project lifecycle. Key clients include the U.S. Department of Defense, U.S. Department of State, and the Millennium Challenge Corporation, among others. Our projects range from full design and construction support for military base expansions and improvements to mission support facilities, to innovative solutions for the development of roadways, water and wastewater systems, and power and communications networks in developing countries.

The Project Support Group is involved across all our projects and clients, working closely with Project Management Teams to provide a broad range of administrative, logistical, financial, management and technical and non-technical support as needed to keep projects running efficiently and effectively.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting‑edge solutions in water, environment, energy and international development. Our work has improved more than 625 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting‑edge technologies, advanced analytics, and the expertise of world‑class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Essential Job Functions:

The following duties are considered essential to the role. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions:

• Support implementation of projects, including:
  • Assisting in project startup activities including:
    • Developing project workplans, Health‑Safety‑Security Plans, and Document Quality Control Plans
    • Supporting subcontract initiation
    • Preparing kickoff meeting materials
    • Setting up document management systems.
  • Supporting Project Management Teams as requested throughout project duration with tasks including:
    • Preparing project reports, letters, and deliverables
    • Assembling design deliverables (Design Analyses, Specifications, Drawings)
    • Developing and maintaining project templates
    • Maintaining project documentation organization and record keeping
    • Performing quality control reviews and implementing document and writing standards
    • Assisting in Technical Specification processing (in Specs‑Intact)
    • Preparing presentation materials for client meetings
    • Attending client meetings and capturing meeting notes and action items, preparing RFIs
    • Supporting travel coordination with reserving conference rooms, hotels, flights, and ground transportation, researching visa requirements, and initiating medical clearance processes
    • Supporting Project Management budget monitoring and financial tracking and report development
    • Coordinating with internal Tetra Tech GLS groups (finance, contracts, human resources, engineering and technical).
  • Assisting in Project Closeout at the Project Manager's request including:
    • Drafting closeout reports and documentation
    • Supporting subcontract closeout coordination
    • Performing final financial review
  • Support project capture planning and cost proposals, including:
    • Compiling sections of technical and cost proposals at the direction of the Program/Proposal Manager
    • Preparing internal Tetra Tech proposal sections, as directed by the proposal manager
    • Assisting in obtaining Other Direct Costs (ODC) for project price proposals, such as travel costs (flights, hotels, per diem, vehicle rentals, etc.)
    • Researching rules and regulations of working in and traveling to various countries.
  • Work under direct supervision and follow standard procedures to accomplish tasks
  • Engage in collaborative problem‑solving with diverse teams
  • Pursue continuous professional development
  • Follow company and regulatory health and safety protocols at all times and report any incidents or concerns.

Required Qualifications:

• Educational Background: Bachelor's degree in Business Management, International Studies or related field from accredited college or university
• Experience: Two years as a Project Assistant or working in a project‑based or consulting‑based environment, or equivalent role
• Time Management: Ability to manage diverse responsibilities and competing priorities to ensure project deadlines are met
• Software Proficiency: Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams with the ability to create, edit, and manage documents and spreadsheets
• Communication Skills: Strong verbal and written communication skills
• Team Collaboration: Enthusiasm for contributing to team projects. Commitment to being a reliable resource
• US Citizen/Background Check: Due to the clients we serve, this position requires US Citizenship or Permanent Residence Card. Must be able to pass background screening including criminal history, credit check etc.

Preferred Qualifications:

• International Projects: Experience working on projects with multinational teams or projects based in another country. Intercultural competence and experience working across multiple time zones
• Software: Experience in using or developing Microsoft templates
• Travel: Experience with booking domestic and international travel
• Travel Flexibility: Willingness to participate in short‑term international travel assignments as needed.

Physical Requirements:

• Stand or Sit. Must be able to remain in a stationary position a minimum of 50% of the time
• Use hands/fingers to handle or feel. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Work Environment / Environmental Factors:

• Office Environment. Majority of work is done in office environment
• Occasional Travel. While traveling may have limited exposure to extreme heat/cold Since travel is likely to be international in nature employees will need to sit for extended period of time on airplane. The locations where we work can be in a developing country context, thus employees must always conduct themselves in a safe and responsible manner if/when traveling for a work assignment.

Additional Information:

• Employment Type. The position is full time regular, 40 hours per week. Additional paid overtime is available with manager approval
• Work Schedule. Standard office hours are Monday thru Friday from 8:30 am to 5:00 pm including an unpaid thirty minute lunch break
• Work Location. The work location is Marlborough, Massachusetts
• Hybrid. This position has the option to work from home two days per week in accordance with Tetra Tech's Remote Work Policy
• Salary and Benefits. The hourly rate for this position is $24 to $29. Please note that Tetra Tech considers various factors in determining pay, including but not limited to geographic location, qualifications, licensures, certifications, experience, and other skills relevant to the needs of the business Additional information on our benefits package can be found at Life at Tetra Tech - Tetra Tech .

Life at Tetra Tech:

• Comprehensive and market‑competitive benefits
• Merit‑based financial rewards
• Flexibility and company‑wide commitment to work/life balance
• Collaborative team atmosphere that values the contributions of all employees
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech:

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high‑end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

• Organization: 127 GLS