Administrative Assistant - Human Resources

Davita Inc.; Collierville (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading agronomic solutions company is looking for an Administrative Assistant in Collierville, TN. This onsite role involves supporting the HR and payroll teams with administrative tasks, managing relationships, and coordinating events. The ideal candidate should have a high school diploma and strong organizational skills, with opportunities for growth in the HR department.

Benefits

Health, Dental & Vision Insurance

401(k) Savings Plan with company matching

Paid time-off and holidays

Education Assistance

Short & Long-Term Disability

Qualifications

• High school diploma required, with two years of related experience preferred.
• Must possess strong computer skills including Microsoft Office.
• Ability to manage sensitive information with confidentiality.

Responsibilities

• Provide administrative support for HR and payroll, including meeting coordination and travel arrangements.
• Assist with processing employee records and answering FAQs regarding policies.
• Organize and manage corporate events such as employee recognition and benefits enrollment.

Skills

Microsoft Office

Interpersonal skills

Attention to detail

Customer service

Confidentiality management

Task prioritization

Bilingual in English and Spanish

Education

High school diploma or equivalent

Two years of related work experience

Job description

WHO WE ARE

Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena". We now have close to 600 locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis. Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing just to name a few.

ABOUT THE JOB

Helena's Human Resources (HR) team is looking for an Administrative Assistant to undertake a variety of administrative duties and support activities. This person needs to be motivated, organized, a great team player and able to jump in and hit the ground running. If you have administrative experience and would like to join a fun, close-knit team, we encourage you to apply. In case you are wondering if there are any growth opportunities, several of our current HR team members began their career with Helena in this position and have continued to grow in the company.

This is an onsite position located at our Corporate office in Collierville, Tennessee.

WHAT YOUR DAY WILL LOOK LIKE

• Provides administrative support to the HR and payroll teams including meeting coordination, office supply orders, travel arrangements and expense reports.


• Assists with a variety of daily operational duties for the HR team including processing and distribution of birthday and anniversary reports, processing and coding of all bills, phone lists and weekly HR/payroll schedule.


• Coordinates decisions on anniversary gifts, orders and distributes gifts to corporate employees.


• Assists executive support team with big meetings involving out of town employees or guests.


• Answers frequently asked questions from applicants and employees related to policies, benefits, processes, etc.


• Manages security badge system for corporate building.

• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties and retirement celebrations.


• Coordinates and manages all corporate employee recognition events.


• Processes requests and subpoenas for employee records and coordinates with legal department.


• Coordinates, gathers and ships supplies related to acquisitions such as benefit guides, employee gifts, etc.


• Assists with employee filing and keeps file room organized.


• Determines, orders and distributes various HR items for promotion and giveaways, including baby gifts.


• May be required to drive a company vehicle.


• Provides excellent customer service to all internal and external customers.


• Other work-related duties as assigned by your leader.


• Regular and reliable attendance is required.


• Follows all company policies and procedures.

EDUCATION & EXPERIENCE

• High school diploma or equivalent is required.


• Two years of related work experience is required.

SKILLS & QUALIFICATIONS

• Computer skills including working knowledge of Microsoft Office are required.


• Proficiency in ADP is preferred.


• Ability to prioritize tasks and adjust to changing needs.


• Ability to maintain the integrity and confidentiality of files and records.


• Meticulous attention to detail.


• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.


• Ability to read, write and speak in English is required.


• Communicating in Spanish is a valuable skill at Helena.


• Valid U.S. driver's license is required to drive a company vehicle.

Successful completion of a drug test and background check is required for all positions at Helena.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.

BENEFITS AT HELENA

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!


• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).


• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.


• Three year vesting on company match with 1,000 hours of service.


• Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay and Wisely.


• Up to 15 days paid time-off plus 9 paid holidays.


• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.


• Free Short & Long-Term Disability.


• Up to 80 hours of paid Parental Leave.


• Education Assistance.


• And much more!

For more detailed information about our benefits, visit helenacareers.com/benefits.

STAY CONNECTED TO THE HELENA POWERHOUSE!

Follow us on social @HelenaCareers or visit us at helenacareers.com.

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.