Administrative Assistant-HR and Finance

National Center On Institutions And; Baltimore (MD); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Health, dental & vision insurance

403(b) retirement plan with employer match

Job summary

National Center On Institutions And is seeking an experienced Administrative Assistant in Baltimore, MD. You will support our HR and finance teams by assisting with recruitment, maintaining confidential employee records, and preparing financial documents. The ideal candidate will have a high school diploma and at least 2 years of administrative experience, particularly in HR or nonprofits.

Join us to make a real-world impact in a collaborative, inclusive culture with competitive salaries and benefits including health insurance, retirement plans, and opportunities for professional growth.

Qualifications

• At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting.
• Experience handling confidential information with discretion.

Responsibilities

• Assist with recruitment by posting jobs and scheduling interviews.
• Help prepare and organize financial documents and reports.
• Coordinate interviews and HR-related activities.

Skills

Strong organizational skills

Clear communication

Proficiency in Microsoft Office

Ability to manage multiple priorities

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Details

Job Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244

Position Type: Full Time

Education Level: High School/GED

Salary Range: $22.00 - $25.00

Hourly Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Administrative Assistant

What You’ll Do

Support Our People (Human Resources)

• Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
• Maintain confidential employee records with care and integrity
• Coordinate interviews, meetings, and HR-related activities
• Serve as a friendly point of contact for internal and external HR inquiries

Support Our Operations (Finance)

• Help prepare and organize financial documents and reports
• Assist with payroll preparation by collecting and verifying employee information and timesheets
• Maintain accurate records for financial transactions and department databases
• Manage office supplies and resources for HR and Finance teams

Be a Collaborative Partner

• Prepare correspondence, presentations, and reports
• Support special projects and cross-team initiatives
• Help implement internal policies and procedures
• Ensure compliance with organizational policies and applicable laws
• Bring ideas, curiosity, and problem-solving skills to a supportive team environment

Qualifications

Education

• High school diploma or equivalent required
• Associate degree or higher in Business Administration, Human Resources, Finance, or a related field preferred

Experience

• At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting
• Experience handling confidential information with discretion
• Familiarity with financial documentation and basic accounting practices

Skills & Strengths

• Strong organizational skills and attention to detail
• Clear, professional, and kind written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus
• Ability to manage multiple priorities with flexibility
• Independent and team-oriented work style
• Commitment to equity, respect, and continuous learning

Why You’ll Love Working Here

• Work that supports a meaningful mission and real-world impact
• A collaborative, respectful, and inclusive workplace culture
• Opportunities to grow skills across HR, finance, and nonprofit operations
• Competitive compensation and benefits (details shared during the hiring process)

Why NCIA?

Because here, you matter. Your work shapes someone’s day — and often, their future. You’ll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection.NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive. Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment.

NCIA offers a strong and competitive benefits package, including:

• Health, dental & vision insurance
• Health Savings Account with employer contributions
• 403(b) retirement plan with employer match

NCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs.