Administrative Assistant- HPH

Brentwood Baptist Church; Nashville (TN); On-site; USD 25,000 - 30,000; Part time

Job summary

Brentwood Baptist Church's Harpeth Heights campus in Nashville, TN seeks a part-time Administrative Assistant. You will support the Connection and Next Gen ministries, including Kids and Students, handling guest services, data entry, and event coordination.

Responsibilities include coordinating ministry activities, vetting volunteers, managing communications, and maintaining ministry records and supplies in a busy church environment.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 3–5 years of administrative assistant experience.
• Strong written and verbal communication; MS Office proficiency.
• Discreet, professional, and dependable with finances.

Responsibilities

• Answer the door, greet guests, and respond to phone calls.
• Coordinate Connection ministry activities and milestone events.
• Manage guest cards, data entry, and organization of guest lists.
• Vet volunteers and ensure background checks and training are complete.
• Maintain ministry data, purchase supplies, and support events.
• Assist with communications and social media for Kids/Students/Connections.
• Support volunteer training and office operations, including inventory.

Skills

Strong written and verbal comms

Organizational skills

Detail-oriented

Team collaboration

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Computer literacy

Job description

# Administrative Assistant- HPHHarpeth Heights - Nashville, TN 37221## OverviewPosition TypePart Time## Administrative Assistant Part Time- Harpeth HeightsThe Harpeth Heights Part Time Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor for providing professional and administrative support to the Connection ministry and the Next Gen ministry which includes, preschool, children, and students.**PRIMARY JOB RESPONSIBILITIES** may include but are not limited to the following:**Administrative Support*** Assist with answering the door, helping guests, and responding to phone calls.* Coordinate all Connection ministry activities including but not limited to First Time Guest milestones, Baptism milestones, and membership milestones.* Manage Sunday Connection Cards and Kids Ministry Guest Cards: collect, scan, enter information into MP, and maintain a first-time guest list to support the Cookie Delivery ministry.* Assist with Discover Team membership classes and follow up.* Assist Next Gen Ministry to make sure that all new/incoming volunteers have completed the vetting processes, have passed their background checks, and have completed Ministry Safe training and other administrative tasks as needed.* Maintain ministry platform data for Kids, Students, and Connections.* Assist with purchasing supplies for Kids, Students, and Connections.* Provide administrative support for any special events in the Kids, Students, or Connections ministries.* Assist in communication and social media for Kids, Students, and Connections.* Assist Kids Director and Student/Connection Minister with volunteer training.* Order and maintain inventory of office and administrative supplies, including oversight of office equipment (e.g., copier).* Update the Minister-On- Call extension line weekly.* Work with Harpeth Heights Administrative Assistant (FT) to assist as needed to maintain accurate church records, comms requests, special events, etc.* Collect, organize, and enter receipts from credit card for the Connection/Student Minister and Kids Director.* Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”) along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations.* Other duties as assigned by the Campus & Teaching Pastor.**Other Responsibilities*** Attend quarterly staff meetings.* Attend on-going Ministry Platform and other administrative trainings.**COMPETENCIES AND TRAITS**:In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.**Individual Contribution*** Manages details, tasks and projects efficiently without frequent reminders.* Maximizes time effectively by focusing on “must do” priorities when necessary.* Anticipates/avoids problems or formulates creative solutions.* Makes timely decisions that produce quality outcomes.* Adheres to commitments, schedules and deadlines.**TEAM CONTRIBURITONS*** Demonstrates flexibility, adapts well to changing priorities or situations.* Self-directed and proactive, level of supervision required is appropriate.* Is willing to take on additional responsibilities, helps with a “can-do” attitude.* Collaborates well with others to accomplish group tasks.* Uses written and verbal communication in a way that accomplishes intended results.**SELF-DEVELOPMENT*** Prioritizes and accomplishes self-development goals.* Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role.* Teachable spirit with a desire to learn and grow.* Maintains an appropriate gap between the current job description and the employee’s current abilities that allows for future growth.**QUALIFICATIONS*** Can identify closely with the mission, values, vision, theology, philosophy and methodology of Brentwood Baptist Church.* A mature Christian who demonstrates the Fruit of the Spirit, is growing in their faith and is committed to spiritual disciplines such as Bible reading, prayer.* Ability to collaborate, cooperate, and function well in a team environment.* Demonstrate strong written and verbal communication skills.* Must possess good organizational skills, be detail-oriented, and administratively minded.* Dependable, discreet, friendly, professional, and neat.* Must meet the Brentwood Baptist Church employee benchmark for computer competency.* Possess a track record of dependability and trustworthiness regarding handling finances.**EDUCATION & EXPERIENCE**:* High school diploma required; bachelor’s degree in relevant discipline preferred.* 3-5 years’ experience working as an administrative assistant.All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist “DNA” while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.