Administrative Assistant - Houston, TX

Watco Transloading, LLC; Houston (TX); On-site; USD 35,000 - 47,000; Full time

Job summary

Watco Transloading, LLC in Houston, TX is seeking an Administrative Assistant to provide high-level support, manage schedules, prepare reports, and coordinate communications. The role requires strong organizational skills, attention to detail, and professionalism with confidential information. Bilingual English/Spanish is highly preferred; TWIC card is required or obtainable upon hire. Schedule: Mon-Fri, 7:30 AM - 4:30 PM.

On-the-job training and opportunities for career advancement are offered.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with professionalism.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools; strong communication and customer service skills.
• Bilingual in English and Spanish is highly preferred.
• Must have a valid TWIC card or be able to obtain a TWIC card upon hire.

Responsibilities

• Serve as the first point of contact for visitors and callers
• Maintain office supplies inventory and place orders as needed
• Coordinate office maintenance and service requests
• Schedule meetings, appointments, and arrangements for staff
• Coordinate logistics for meetings, including room setup, catering, and technology needs
• Maintain calendars and ensure timely reminders for upcoming events
• Prepare, proofread, and distribute correspondence, reports, and presentations
• Maintain organized filing systems (electronic and paper)

Skills

Communication skills

Organization skills

Confidentiality

Customer service skills

Bilingual English/Spanish

TWIC eligibility

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Career Opportunities: Administrative Assistant - Houston, TX (33955)

Requisition ID33955-Posted09/29/2026-Transload Operations

Start a Watco Career and Discover the Difference

Keep the world's supply chain moving. That's what the Watco team does every day at our short line railroads, switching sites, terminals, ports, and logistics hubs. Whether you're at one of these locations or in a support-services role, there's one thread that ties everyone together. We're all on the same team. One Watco.

Here’s what you can expect from Watco:

• Outstanding culture recognized by Forbes and Newsweek
• Competitive compensation and benefits
• Paid on-the-job training with peer trainers
• Training for conductors, engineers, mechanics, and MOW Team Members at Watco's Safe Performance Center
• Leadership and development programs offered through Watco University
• Career advancement opportunities

Job Summary

Location:14035 Industrial Rd, Houston, TX 77015
Schedule: Monday - Friday | 7:30 A.M. - 4:30 P.M.

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks including scheduling meetings, preparing reports, managing communications, and supporting team members with administrative needs.

Essential Duties and Responsibilities

• Serve as the first point of contact for visitors and callers
• Maintain office supplies inventory and place orders as needed
• Coordinate office maintenance and service requests
• Schedule meetings, appointments, and arrangements for staff
• Coordinate logistics for meetings, including room setup, catering, and technology needs
• Maintain calendars and ensure timely reminders for upcoming events
• Prepare, proofread, and distribute correspondence, reports, and presentations
• Maintain organized filing systems (electronic and paper)

Qualifications

• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to handle confidential information with professionalism
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools Excellent communication (both written and verbal) and customer service skills
• Bilingual in English and Spanish is highly preferred
• Must have a valid TWIC card or be able to obtain a TWIC card upon hire