Administrative Assistant – Houston Office & Logistics Support

Watco Transloading, LLC; Houston (TX); On-site; USD 35,000 - 47,000; Full time

Job summary

Watco Transloading, LLC in Houston, TX is seeking an Administrative Assistant to provide high-level support, manage schedules, prepare reports, and coordinate communications. The role requires strong organizational skills, attention to detail, and professionalism with confidential information. Bilingual English/Spanish is highly preferred; TWIC card is required or obtainable upon hire. Schedule: Mon-Fri, 7:30 AM - 4:30 PM.

On-the-job training and opportunities for career advancement are offered.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with professionalism.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools; strong communication and customer service skills.
• Bilingual in English and Spanish is highly preferred.
• Must have a valid TWIC card or be able to obtain a TWIC card upon hire.

Responsibilities

• Serve as the first point of contact for visitors and callers
• Maintain office supplies inventory and place orders as needed
• Coordinate office maintenance and service requests
• Schedule meetings, appointments, and arrangements for staff
• Coordinate logistics for meetings, including room setup, catering, and technology needs
• Maintain calendars and ensure timely reminders for upcoming events
• Prepare, proofread, and distribute correspondence, reports, and presentations
• Maintain organized filing systems (electronic and paper)

Skills

Communication skills

Organization skills

Confidentiality

Customer service skills

Bilingual English/Spanish

TWIC eligibility

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Watco Transloading, LLC in Houston, TX is seeking an Administrative Assistant to provide high-level support, manage schedules, prepare reports, and coordinate communications. The role requires strong organizational skills, attention to detail, and professionalism with confidential information. Bilingual English/Spanish is highly preferred; TWIC card is required or obtainable upon hire. Schedule: Mon-Fri, 7:30 AM - 4:30 PM.

On-the-job training and opportunities for career advancement are offered.