Financial Assistant

Birmingham Museum of Art; Birmingham (AL); On-site; USD 50,000 - 55,000; Full time

Job summary

The Birmingham Museum of Art seeks a Financial Assistant to maintain accurate financial records, prepare reports, and ensure compliance with accounting standards and museum policies. This role supports the museum’s financial health and assists leadership in making informed fiscal decisions.

Key tasks include daily accounting operations, budget monitoring, audit support, and collaboration with departments to ensure accurate revenue/expense treatment.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3-5 years of accounting experience, preferably in a non-profit or museum setting.
• Proficiency in accounting software (e.g., QuickBooks, Blackbaud, or similar).

Responsibilities

• Perform daily accounting operations including accounts payable, accounts receivable, and general ledger.
• Assist in monitoring expenses against budget.
• Support audit processes, including preparation of schedules and documentation for external auditors.
• Collaborate with development, operations, and program staff to ensure proper accounting treatment of revenue and expenses.

Skills

Attention to detail

Organizational skills

Analytical skills

Written and verbal communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Blackbaud

Accounting software

Job description

Job Title: Financial Assistant
Department: Finance / Administration
Reports to: Finance Director or CFO and Business Office Manager

Position Summary

The Financial Assistant is responsible for maintaining accurate financial records, preparingreports, and ensuring compliance with accounting standards and museum policies. This role supports the museum’s financial health and assists leadership in making informed fiscalDecisions.

Key Responsibilities

• Perform daily accounting operations including accounts payable, accounts receivable, and general ledger
• Assist in monitoring expenses against budget
• Support audit processes, including preparation of schedules zand documentation for external auditors
• Collaborate with development, operations, and program staff to ensure proper accounting treatment of revenue and expenses

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (relevant professional experience may be substituted for degree requirement)
• 3-5 years of accounting experience, preferably in a non-profit or museum setting
• Proficiency in accounting software (e.g., QuickBooks, Blackbaud, or similar)
• Excellent attention to detail, organizational, and analytical skills
• Strong written and verbal communication skills

Preferred Skills

• Experience with fund accounting
• Familiarity with museum operations and finance
• Ability to work independently and collaboratively in a team environment
• Typical office environment within a museum setting
• Occasional attendance at events or meetings outside regular hours may be required

Compensation

Salary range is $50,000 – $55,000 commensurate with qualifications and experience and includes an excellent benefits package.

Equal Opportunity Employer

It is the policy of the Birmingham Museum of Art (BMA) to provide equal employment opportunity to all applicants for employment with the BMA and to BMA staff without regard to sex, race, color, religious belief, national origin, disability, age, or veteran status. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotions, termination, leaves of absence, compensation, and training.

Commitment to Diversity

The Birmingham Museum of Art is committed to providing an environment that is free from discrimination. The BMA is a diverse community in terms of race and ethnicity, culture, religion, personal values and traditions. BMA values this diversity recognizing that our differences contribute to our strength as an agency serving a diverse population. It is to this end that the BMA is committed to non-discrimination and advocates for an environment of tolerance with regard to cultural and personal differences. It is our belief that every employee has the right to be treated with dignity, respect, and self-worth and that it is in our best interest as an agency serving the public good to act in a manner free of bias, exclusion, and discrimination whether on the basis of faith, race, gender, culture, sexual orientation, gender identity, marital status, political affiliation, or any other personal differences.